Impactful City Administrative Specialist

City Of Gainesville, FL; Gainesville (FL); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Deferred compensation

Tuition reimbursement

On-site fitness centers

Wellness program

Job summary

The City of Gainesville, FL is seeking a Staff Specialist to provide intermediate administrative support in the Police Administrative Services Bureau. You will assist with calendars, meetings, procurement, and documentation while handling confidential information with discretion.

Qualified candidates have an Associate degree or equivalent experience, plus strong computer skills and the ability to coordinate multiple tasks in a dynamic, public-sector environment.

Qualifications

• Associate degree in secretarial/admin field or equivalent vocational training.
• 2–3 years of responsible administrative/support experience.
• CAP or CPS certification preferred and may substitute education.

Responsibilities

• Assist supervisor with labor agreement administration.
• Gather, review, and file complex confidential documents.
• Plan and coordinate meetings and department events.
• Monitor equipment; arrange repairs and upgrades as needed.
• Screen visitors and calls; manage schedules and calendars.
• Serve as department liaison and prepare minutes/reports.
• Oversee travel, payables, and division budgets.

Skills

Organizational skills

Communication skills

Problem solving

Confidentiality

Multitasking

Education

Associate degree

CAP/CPS preferred

Tools

Office software

Job description

The City of Gainesville, FL is seeking a Staff Specialist to provide intermediate administrative support in the Police Administrative Services Bureau. You will assist with calendars, meetings, procurement, and documentation while handling confidential information with discretion.

Qualified candidates have an Associate degree or equivalent experience, plus strong computer skills and the ability to coordinate multiple tasks in a dynamic, public-sector environment.