Human Resources Assistant

University of Florida; Gainesville (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

University of Florida on Main Campus (Gainesville, FL) is seeking a Human Resources Assistant to support HR processes, entry of ePAFs, and records management. The role involves assisting with postings, pay changes, and communications for department heads and employees.

The position requires a high school diploma or equivalent with three years of relevant experience and offers a stable full-time schedule at 8:00am–4:30pm, with a $22 hourly rate based on experience.

Qualifications

• High school diploma or equivalent and three years of relevant experience.
• Knowledge of personnel policies and procedures is preferred.
• Ability to work in a workplace.

Responsibilities

• Facilitates and supports departmental human resources processes, including ePAF entries for position changes.
• Submits PARs for postings, reclassifications, and pay adjustments; handles letters for signatures and distribution.
• Maintains records, uploads/scans documents, and posts positions to PageUp.
• Backups for new hire/transfers/leave paperwork; assists with benefits information and self-service requests.
• Advises staff on university policies, procedures, and applicable laws.

Job description

Job no: 541923
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Human Resources, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 63100200 - FS-DIRECTORS OFC-HUMAN RES

Classification Title:

Human Resources Assistant

High school diploma or equivalent and three years of relevant experience.

Job Description:

Facilitates and supports departmental human resources processes: Enters Electronic Personnel Action Form (ePAF) for position description updates, reclassifications with and without pay changes, (temporary and permanent) special pay increases (SPI), additional payments, and reassignments. Assists with entering ePAFs for termination and Person of Interest (POI). Submits Personal Action Requests (PAR) for postings, reclassifications, special pay increases, and reassignments. Creates and sends out letters regarding executed actions for signatures from department heads and distribution to employees. Creates SPI Request Forms and works with Classification & Compensation on processing pay increases. Creates Job Correction Forms and works with Classification & Compensation on correcting errors reflected on PeopleSoft. Is responsible for record retention of employee records; including uploading, scanning, and processing documents timely and in accordance with proper records management. Assists with posting positions to PageUp.

Serves as backup for new hire/transfers/promotional paperwork, Family Medical Leave Act (FMLA), Leave and UF Engaged for the (BA | CFRE) HR office. Assists employees with completion of hiring packet, explanation and summary benefits, assistance with locating employee insurance information and insurance cards, and self-service requests through MyUFL. Advises employees and managers on proper university policies and procedures and regulations and state and federal laws.

Provides administrative support to the BA | CFRE HR, Associate Director by coordinating meetings, assisting with preparing documents, preparing and sorting files, and preparing mail.

Cross-trains for all travel duties, including requests and reimbursement, as well as PCard reconciliations related to travel. Keeps inventory of office supplies and makes of list of items to be ordered along with placing order and verifying receipts. Works with Facilities Services Accounting on reconciling purchases.

Delivers and pickups mail and retirement plaques at various areas across campus and surrounding vendor locations.

Other duties as assigned.

Drives state vehicle.Must possess and maintain a valid Florida Driver License.

NORMAL WORK SCHEDULE:

8:00am – 4:30pm; Monday – Friday; With a one-half (1/2) hour meal period

$22.00 Hourly based on experience

Required Qualifications:

High school diploma or equivalent and three years of relevant experience.

Preferred:

Knowledge of personnel policies and procedures is preferred.

Ability to work in a workplace.

KNOWLEDGE:

• Knowledge of PeopleSoft
• Knowledge of PeopleFirst
• Knowledge of GatorJobs
• Knowledge of Microsoft Outlook
• Knowledge of Excel
• Knowledge of Word Spanish translation

Health Assessment Required:

Health Assessment Required: No

Advertised: 05 Nov 2026 Eastern Standard Time
Applications close: 12 Nov 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.