Administrative & HR Specialist (International Hiring)

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Florida State University seeks an Administrative Specialist for the UBA/College of Communication & Information to support the Dean's Office with essential HR and administrative duties in a fast-paced environment.

The role involves processing personnel actions for faculty and staff, assisting with immigration paperwork, and coordinating training, meetings, and projects within the CCI and UBA teams. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience.
• Combination of post high school education and experience equal to six years.

Responsibilities

• Supports the Dean's office with essential administrative support and guidance to faculty, staff, and students.
• Maintains HR records and processes, including international hiring workflows and I-9/compliance requirements.
• Advises and trains department staff on appointment/funding information and HR processes.
• Monitors HR transactions and provides status updates; coordinates with University HR and departments.
• Manages weekly time entry, cost center reports, and payroll documentation.

Skills

Attention to detail

Customer service

Written communication

Verbal communication

Multitasking

Critical thinking

Professionalism

Education

Bachelor's degree + 2 years experience

High school diploma + 6 years experience

Tools

ICS system

MyFSU BI

Job description

Florida State University seeks an Administrative Specialist for the UBA/College of Communication & Information to support the Dean's Office with essential HR and administrative duties in a fast-paced environment.

The role involves processing personnel actions for faculty and staff, assisting with immigration paperwork, and coordinating training, meetings, and projects within the CCI and UBA teams. Strong communication and organizational skills are essential.