Administrative Assistant: Client Services & Office Support

Doeren Mayhew; Gallatin (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Doeren Mayhew is seeking a full-time Administrative Assistant for our Gallatin, TN office. The role delivers high-level client service and comprehensive administrative support to the team.

Responsibilities include greeting clients, preparing reports, handling calls, coordinating meetings, and assisting with tax return filings and invoicing. Candidates should have 5+ years of admin experience, strong MS Office skills, and the ability to work Mon-Fri in the office.

Qualifications

• High School diploma or GED required.
• 5+ years of administrative or clerical experience required.
• Ability to work in the office Monday through Friday.
• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook and Adobe.
• Excellent time management skills with the ability to multi-task and prioritize work.
• Strong organization and communication skills.
• Ability to work independently and with a team.
• Basic accounting knowledge preferred.

Responsibilities

• Greet clients and visitors in a friendly, professional manner upon arrival at the office.
• Provide project based professional administrative support to team members.
• Assist team members with preparing reports, drafting letters, memos and other client-related correspondence.
• Answer and transfer incoming calls to appropriate team members.
• Assist, process and coordinate client tax return filings including both paper and electronic return deliveries.
• Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word.
• Coordinate internal and client meetings – reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc.
• Assist with clerical duties including printing, scanning, filing and faxing documents.
• Process expense reports requested and submit via time and billing software.
• Provide back-up support for assistance with team member invoicing and collection process.
• Maintain office cleanliness and organization.
• Other ad hoc administrative duties as needed.

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Adobe

Job description

Doeren Mayhew is seeking a full-time Administrative Assistant for our Gallatin, TN office. The role delivers high-level client service and comprehensive administrative support to the team.

Responsibilities include greeting clients, preparing reports, handling calls, coordinating meetings, and assisting with tax return filings and invoicing. Candidates should have 5+ years of admin experience, strong MS Office skills, and the ability to work Mon-Fri in the office.