Administrative & HR Coordinator | Data Entry + Marketing

COBURN; Cedar Grove (TN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Paid holidays

Insurance available

Paid time off

Job summary

Coburn's Exclusive, LLC is seeking an Office Coordinator to support a collaborative, customer-focused environment. You will handle data entry, phones, HR activities, onboarding, timesheets, and general office duties while coordinating social media and marketing efforts.

Responsibilities include invoicing in QuickBooks, maintaining files, organizing events, and assisting management with time tracking and staff coordination. A background in bookkeeping and office administration is preferred.

Qualifications

• Data entry, phone answering, HR activities and supporting Finance.
• Daily admin tasks including onboarding and timesheet tracking.
• Experience with social media/marketing and basic bookkeeping preferred.
• AI skills (Claude, ChatGPT) preferred.

Responsibilities

• Maintain office efficiency and communications.
• Process invoices in QuickBooks and prepare weekly payments.
• Track employee time, onboarding, and HR planning duties.
• Manage office supplies, mail, and general admin duties.
• Support in event coordination and client lunches.

Skills

Highly organized

Basic bookkeeping

Great interpersonal skills

Microsoft Office

Google Suite

Construction Admin Experience

Social Media/ Marketing Experience

AI skills

Tools

QuickBooks

Job description

Coburn's Exclusive, LLC is seeking an Office Coordinator to support a collaborative, customer-focused environment. You will handle data entry, phones, HR activities, onboarding, timesheets, and general office duties while coordinating social media and marketing efforts.

Responsibilities include invoicing in QuickBooks, maintaining files, organizing events, and assisting management with time tracking and staff coordination. A background in bookkeeping and office administration is preferred.