Administrative & Graphics Specialist

State of Maine; United States; On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Health Insurance Coverage

Dental Insurance Coverage

Retirement Plan (MainePERS)

Gym Membership Reimbursement

Parental leave

Job summary

State of Maine seeks an administrative support professional to provide a wide range of clerical tasks in the Department of Education. Responsibilities include preparing correspondence, producing basic graphics, updating web pages, and handling routine secretarial duties in a detailed, process-driven environment.

The role requires knowledge of office practices and ability to make independent decisions aligned with standard procedures.

Qualifications

• Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
• Ability to use independent decision-making on processes to follow, information to process, and actions to take in accordance with standard procedures.

Responsibilities

• Complies with the requirements of State policies, including human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
• Create and use varied correspondence formats and compose standard business correspondence.
• Create basic graphics/illustration/publication work to produce informational materials including maps, charts, and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form.
• Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps.
• Post to, amend, and/or update web pages using established content and knowledge of modern office software.
• Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized Perform routine, occasional secretarial duties such as complete work schedules, arrange appointments, arrange travel/lodging, and review documents to respond to requests.
• Coordinate and present workshops, training, and orientation sessions.
• Write regular and/or periodic reports.
• Administer and/or score applicable examination in accordance with set procedures.
• Track and/or monitor contracts and/or licenses.
• Collect, count, reconcile and/or deposit fees in accordance with set procedures.
• Reconcile funds and perform calculations for reports.
• Receive and greet visitors, and determine customer needs.
• Advise others requesting technical assistance.
• Apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
• Develop standard work procedures within established guidelines.
• May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work.
• May confer with supervisor on performance appraisals of work team members.

Job description

State of Maine seeks an administrative support professional to provide a wide range of clerical tasks in the Department of Education. Responsibilities include preparing correspondence, producing basic graphics, updating web pages, and handling routine secretarial duties in a detailed, process-driven environment.

The role requires knowledge of office practices and ability to make independent decisions aligned with standard procedures.