Administrative/Financial Coordinator

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 24,582 - 35,012; Full time

Benefits offered by this job

Benefits eligible

Job summary

University of Oklahoma's Department of Classics and Letters seeks an Administrative/Financial Coordinator to provide administrative, financial, and operational support to the Department Chair, faculty, staff, and students. The role oversees departmental budgets, payroll, faculty personnel processes, and serves as the primary liaison with the College Dean's Office, SBSC, and other university offices.

Key duties include monitoring budgets, payroll coordination, procurement support, scholarship

Qualifications

• Bachelor's degree requirement or 48 months of related experience in lieu of degree.
• Experience with budgets, payroll, and personnel processes is expected.

Responsibilities

• Manage departmental budgets (operating, grant, endowment).
• Coordinate payroll and personnel transactions.
• Liaise with SBSC, College Dean's Office and HR on financial processes.
• Coordinate recruitment, promotions, and faculty progression processes.
• Prepare budget reports, reimbursements, and travel arrangements.

Skills

Budget management

Payroll processing

Procurement support

Record keeping

Education

Bachelor's degree in Accounting, Finance, Business, Management, or related field

Job description

Pay Range:Targeted salary $21.63 per hour, based on experience

Benefits Eligible:Yes

Work Schedule:Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel:Not required

Position Introduction:

The Administrative/Financial Coordinator provides professional administrative, financial, and operational support to the Department Chair, faculty, staff, and students within the Department of Classics and Letters. This position manages departmental financial operations, payroll, faculty personnel processes, and administrative functions while serving as the primary liaison with the College Dean's Office, Shared Business Services Center (SBSC), and other university offices. The position ensures efficient day-to-day operations, compliance with university policies, and exceptional customer service.

Essential Duties:

• Manage departmental budgets, including operating, grant, and endowment accounts, in collaboration with the Department Chair and College Dean's Office.
• Monitor financial activity, reconcile accounts, and prepare budget reports and projections.
• Coordinate departmental payroll and personnel transactions.
• Serve as the primary liaison with the Shared Business Services Center (SBSC) for financial, payroll, procurement, and travel activities.
• Coordinate faculty recruitment and search processes, including scheduling interviews and preparing hiring documentation.
• Administer annual faculty progression processes, including promotion, tenure, annual evaluations, and reappointments.
• Prepare and submit One-Time Instruction (OTI) requests and other academic personnel actions.
• Coordinate departmental scholarship processes in collaboration with faculty and staff.
• Plan, coordinate, and support departmental meetings, committee meetings, workshops, and special events.
• Prepare correspondence, reports, agendas, meeting materials, and other official departmental documents.
• Maintain confidential personnel, financial, and student records in accordance with university policies.
• Serve as the primary administrative liaison with the College Dean's Office, Human Resources, Shared Business Services Center, and other university departments.
• Coordinate travel arrangements and reimbursement processes for faculty, staff, and visitors.
• Assist with purchasing, procurement, and departmental inventory as needed.
• Provide administrative support to the Department Chair, faculty, staff, students, and visitors.
• Interpret and apply university policies and procedures while ensuring departmental compliance.
• Identify opportunities to improve administrative processes and operational efficiency.
• Perform other duties as assigned to support the mission and goals of the Department of Classics and Letters.

Required Education and Experience:

• Bachelor's degree in Accounting, Finance, Business, Management, or related field.

Equivalency/Substitution:Will accept 48 months of related experience in lieu of the Bachelor's degree.

Hiring Contingent Upon a Background Check: Yes