Administrative Coordinator - Classical Studies

Tufts University; Medford (MA); Hybrid; USD 38,572 - 53,726; Full time

Job summary

Tufts University in Medford, MA seeks an experienced administrative professional to support the Department of Classical Studies. Under limited supervision, you will coordinate operations, manage calendars, and handle confidential information for students, faculty, and staff.

You will prepare complex documents, assist with events, monitor expenditures, and train staff. This hybrid role requires strong Microsoft Office skills, attention to detail, and the ability to communicate effectively with

Qualifications

• High School / GED
• College degree may serve as a substitute for some years of experience
• Related Experience 5+ years
• Advanced knowledge of Microsoft Office suite
• Ability to monitor financial transactions
• Strong organizational and interpersonal skills

Responsibilities

• Serves as a highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers.
• Produces and edits complex documents, reports, spreadsheets and material for presentations. Responds to routine correspondence; prepares meeting agendas and minutes.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Overses daily operations of the department or business unit; evaluates workflow, productivity and customer service.
• Overses databases and file systems. Manipulates and audits data or requests data for reports.
• Coordinates plans and logistics for projects and larger scale events; handles marketing and publicity and coordinates venue.
• Monitors expenditures, researches and resolves problems, prepares reports and assists with projections; may monitor grants and contracts.
• Trains new support staff, students and temporary help; may provide direction and feedback on work performance.
• Performs other duties as needed.

Skills

Strong organizational skills

Interpersonal skills

MS Office

Financial monitoring

Communication

Education

High School Diploma or GED

Bachelor’s degree may substitute for some years of experience

Job description

Overview

The Department of Classical Studies is a diverse department sponsoring four different majors and six minors; MA programs in Classical Studies, Classical Archaeology, Classics with Teaching Licensure and Digital Humanities. The Archaeology Program is an interdisciplinary program involving courses and faculty in Classical Studies, History, Geology, Anthropology, Biology, Sociology and Physics.

What You'll Do

Under limited supervision, provides advanced administrative support and coordinates operations for the department or business unit. Handles confidential situations, resolves problems and serves as the primary resource for students, faculty, staff and other constituents.

• Serves as a highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers. May monitor and request updates to website and social media channels and work with marketing and communications team on communications projects and materials.
• Produces and edits complex documents, reports, spreadsheets and material for presentations. Responds to routine correspondence; prepares meeting agendas and minutes.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Oversees daily operations of the department or business unit. Evaluates workflow, productivity and customer service. Oversees services from university departments to ensure technology, facilities, procurement and other needs are met.
• Oversees databases and file systems. Manipulates and audits data or requests data from other sources for reports for analysis.
• Coordinates plans and logistics for projects and larger scale events. Handles marketing and publicity, communication with speakers and coordination of venue. Tracks project timelines and deliverables.
• Monitors and tracks expenditures, researches and resolves problems, prepares reports, assists with assigned projections and works with department/unit leadership as needed. May assist with monitoring grants and contracts.
• Trains new support staff, students and temporary help. May provide direction, guidance and feedback on work performance. Prepares and monitors human resources and payroll transactions.
• Performs other duties as needed.

What We\'re Looking For

Basic Requirements:
Knowledge and experience typically acquired by:

• High School / GED
• College degree may serve as a substitute for some years of experience
• Related Experience 5+ years
• Advanced knowledge of Microsoft Office suite
• Ability to monitor financial transactions
• Strong organizational and interpersonal skills

Special Work Schedule Requirements:

This is a hybrid position expected to be on campus 4 days per week.

Pay Range

Minimum $27.85, Midpoint $33.15, Maximum $38.50

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.