Administrative & Finance Coordinator

Luna Community College; Las Vegas (NM); On-site; USD 45,000 - 65,000; Full time

Job summary

Luna Community College is seeking an Administrative and Finance Coordinator to support the Executive Director and financial staff in Las Vegas, New Mexico. The role involves coordinating daily financial activities, assisting with budgeting, payroll, and onboarding, while ensuring compliance with policies.

The ideal candidate holds an Associate’s degree in accounting or business administration and has three years of relevant experience, preferably in a higher education setting. This position is pivotal in maintaining smooth operations within the college.

Qualifications

• Associate’s degree in accounting or business administration, and three years’ relevant experience with coursework in accounting.
• Experience working in a higher education setting is preferred.

Responsibilities

• Coordinate and support the daily financial activities of the enterprise.
• Assist Executive Director and Finance Staff in preparing the annual budget.
• Support finance and audit committees.
• Assist with payroll and benefits management.
• Onboard new employees and provide technology support.
• Track projects and provide reporting on large department initiatives.

Job description

Position Summary

The administrative and finance coordinator supports the Executive Director and financial staff to ensure smooth operations and delivery of services to students, faculty and staff - public. The coordinator is responsible for conducting accounting tasks in a timely and accurate manner; supporting all aspects of event registration for conference attendees; providing general information technology support; basic human resources functions; and basic office administration. Duties include, but are not limited to, the following.

Duties & Responsibilities

• Coordinate and support the daily financial activities of the enterprise, which includes budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with the college’s policies and procedures, state, and federal regulations.
• Assist Executive Director and Finance Staff in preparing the annual budget.
• Assist Executive Director with contracts and required forms of reporting.
• Support finance and audit committees, including preparing meeting agendas, sending meeting notices, and collating reports with disbursement as directed.
• Assist Executive Director with payroll and benefits management.
• Assist Executive Director with onboarding new employees and provide technology support.
• Use the College’s modern enterprise resource system, Workday, for processing purchasing and budget transactions; tracking payables and receivables; employee records and payroll activity; and system reporting.
• Cross‑train and serve as backup support in fiscal department functional areas including accounting, budgeting, purchasing, contract and grants, and/or payroll.
• Collaborate with divisions across the College to refine processes.
• Track projects and provide reporting on large department initiatives.
• Maintain records for department initiatives and assist with completion of initiatives as directed by supervisor.
• Serve as a primary point of contact to third‑party vendors and other organizations across LCC to ensure seamless adoption of business objectives.
• Supervise student workers, including training, prioritizing and assigning work, and conducting evaluations.
• Participate in special projects and may attend special events as needed.
• Perform other related duties as assigned.

Education and Experience

• Associate’s degree in accounting or business administration, and three years’ relevant experience with coursework in accounting.
• Experience working in a higher education setting is preferred.

EEO Statement

LCC is an equal opportunity employer.