Administrative & Facilities Operations Lead

Greystar; New York (NY); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability & Life insurance

Paid time off

Vacation and holidays

Birthday off after 1 year

Housing discount

Job summary

Greystar is seeking an organized Administrative Assistant to support a department with clerical tasks and office coordination. You will help maintain facilities, calendars, and vendor relationships while ensuring a welcoming reception for visitors and teammates.

The role includes handling calls, preparing documents, and assisting with invoices and purchasing. This full-time onsite position offers robust benefits and a fast-paced team environment with opportunities for growth.

Qualifications

• Supports administrative tasks across departments.
• Manages calendars and schedules events.
• Answers calls and directs inquiries to proper team members.
• Handles basic invoicing and purchasing workflows.

Responsibilities

• Maintains facilities and office systems; coordinates with vendors and building management.
• Greet visitors and assist with directions, refreshments, and comfort.
• Keeps calendars current; books meeting rooms and coordinates travel when needed.
• Processes invoices and purchase orders; tracks spending and approvals.
• Ensures reception area and common spaces are clean and organized.

Skills

Multitasking

Calendar management

Communications

Vendor liaison

Tools

Office software

Job description

Greystar is seeking an organized Administrative Assistant to support a department with clerical tasks and office coordination. You will help maintain facilities, calendars, and vendor relationships while ensuring a welcoming reception for visitors and teammates.

The role includes handling calls, preparing documents, and assisting with invoices and purchasing. This full-time onsite position offers robust benefits and a fast-paced team environment with opportunities for growth.