Administrative & Facilities Coordinator

Franke LLC; Smyrna (TN); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Comprehensive benefits package (Health

Free onsite clinic

Free life insurance

401k match up to 4%

Paid time off and 11 holidays

Job summary

Franke LLC is seeking an Office Assistant to provide administrative support, inbound/outbound mail handling, visitor management, and coordination of meetings and events. You will support the Facility Director with reporting and daily operations.

The role requires strong clerical skills, customer service mindset and proficiency with Microsoft Office. A high school diploma or GED is required, with at least 3 years of office experience in a fast-paced environment.

Qualifications

• Clerical processes and records management.
• Customer service principles and delivery.
• Ability to read, write and present information clearly.
• Basic arithmetic and measurement operations.
• Ability to apply common sense to instructions.
• Proficient with Microsoft Office.

Responsibilities

• Greet visitors and notify parties of arrivals.
• Communicate with guests and staff verbally and in writing.
• Monitor visitor access and issue passes as needed.
• Assist with daily, weekly, monthly, quarterly, and annual reports.
• Handle switchboard calls and direct them appropriately.
• Log and distribute inbound packages (UPS/FedEx/DHL).
• Prepare and ship non-warehouse outbound packages including labels.
• Manage mail room including envelopes, invoices, and coordination of mail campaigns
• Deliver inter-company mail to central locations.
• Order business cards and office supplies.
• Organize office events and meetings with proper setup.
• Maintain snack room and coordinate catering for events.
• Manage company fleet registrations and servicing.
• Arrange flowers/donations per guidelines.
• Reconcile monthly wire transfer reports with Corporate Finance.
• Handle sensitive information discreetly and maintain privacy policies.
• Assist with onboarding and safety goals.

Skills

Clerical

Customer Service

Basic Language Skills

Math Skills

Reasoning Ability

Microsoft Office

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Franke LLC is seeking an Office Assistant to provide administrative support, inbound/outbound mail handling, visitor management, and coordination of meetings and events. You will support the Facility Director with reporting and daily operations.

The role requires strong clerical skills, customer service mindset and proficiency with Microsoft Office. A high school diploma or GED is required, with at least 3 years of office experience in a fast-paced environment.