On-Site Facilities & Office Operations Associate

Franklin Templeton; Boston (MA); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

401(k) plan with match

Employee Stock Investment Plan

LEAP education assistance

Volunteering/leave options

Job summary

Franklin Templeton in Boston, MA is seeking an associate to support facilities operations and corporate real estate activities in an on-site role. You will manage maintenance requests, process invoices, maintain insurance certificates, and coordinate conference room and visitor services.

Ideal candidates have 2–5 years in admin/facilities roles, strong MS Office skills, and the ability to juggle multiple priorities while presenting a professional image to clients and colleagues.

Qualifications

• 2–5 years of experience in administrative, facilities, or office operations roles.
• Strong proficiency with Microsoft Office 365 applications.
• Highly organized with strong attention to detail.
• Comfortable managing multiple priorities and collaborating with clients, visitors and employees.

Responsibilities

• Manage maintenance and access requests through shared mailboxes.
• Support work order and card access systems.
• Process and track facility invoices and submit monthly expense reports.
• Maintain compliant Certificates of Insurance.
• Maintain internal Corporate Real Estate & Facilities SharePoint content.
• Support global facilities, lease, and operations activities.
• Contribute to special projects and process improvements.
• Assist with reporting, coordination, and documentation as needed.
• Welcome visitors and clients; manage conference room reservations end to end.
• Schedule meetings, visitors, and parking using EMS; verify daily room setups and visitor readiness.
• Coordinate catering orders and setup; schedule audiovisual and Microsoft Teams support; prepare daily setup and catering billing reports.

Skills

Microsoft Office 365

Job description

Franklin Templeton in Boston, MA is seeking an associate to support facilities operations and corporate real estate activities in an on-site role. You will manage maintenance requests, process invoices, maintain insurance certificates, and coordinate conference room and visitor services.

Ideal candidates have 2–5 years in admin/facilities roles, strong MS Office skills, and the ability to juggle multiple priorities while presenting a professional image to clients and colleagues.