Administrative/Executive Assistant 5

Dexian; Meridian (ID); On-site; USD 32,000 - 36,000; Full time

Job summary

Dexian is seeking an Administrative/Executive Assistant to provide high-level support for the Distribution Director in Boise, Idaho. The role includes travel and meeting arrangements, reporting, and confidential handling of information.

A minimum of 10+ years of admin experience working with senior leaders and executives is required, with a high school diploma or GED. Proficiency in MS Office, Excel, PowerPoint, and PowerBI is expected.

Qualifications

• High school diploma or GED required.
• 10+ years experience required.
• Experience working with executives required.

Responsibilities

• Supervise general office duties including supplies and records management.
• Review and approve invoices, reports, memos, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze memos, submissions, and reports to plan distribution.
• Prepare agendas and arrange committee and board meetings.

Skills

Verbal and written communication

Multi-tasking

Customer service

Interpersonal skills

Independent work

Confidential information handling

Event planning

Budgeting

Leadership and mentoring

Executive support collaboration

Education

High school diploma or GED

Tools

MS Word

Excel

PowerPoint

PowerBI

Adobe Acrobat

Job description

Job Title: Administrative/Executive Assistant 5
Estimated Start Date 28 August 2026
Building Location Boise, Idaho
Daily Schedule Mon-Fri, 8am to 4pm (MT)
Estimated Duration 24 months
Pay Range: $23-26/hr

Job Description
Summary:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage one's time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as MS Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 10+ years experience required.
• Experience working with executives required.

Position's Contributions to Work Group:

• Admin's primary responsibility is to support Pacific West District's Distribution Director (i.e. travel & meeting arrangement, reporting, meeting scheduling, meeting support).
• And their secondary responsibility is to support maintain district offices (primary Boise office).

Typical task breakdown:

• Monthly dealer reporting, Executive reporting (annually and as requested)
• Monthly budget report, expense book report
• will need to keep budget balanced and provide recommendations/guidance on budget items
• Regular meeting, travel, and events arrangement

Interaction with team:

• Admin will have daily 10-20 employees in the Boise office and would have some virtual interaction with other district employees who are based across the district region.
• Work director travels most of the time, so resource will need to be able to work very independently and proactively.

Team Structure

• Reports to Distribution Director

Work environment:

• Office work environment

Years of experience: +10 years of experience as admin assistant working with senior leaders and executives - Degree requirement: High School Diploma or GED

Top 3 Skills

• Very strong written and oral communication.
• Self-driven/able to work independently.
• Organized/able to multitask

Additional Technical Skills (Required)

• MS suite of applications (proof of proficiency required)
• Strength with Excel (proof of proficiency required)
• Financial and business acumen (Desired)
• Experience with PowerBI
• Adobe Acrobat

Soft Skills (Required)

• Flexibility (mostly working core hours, but occasional needs arise during off hours)
• Interpersonal skills
• Ability to maintain confidentiality
• Demonstrate initiative and positive attitude

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.