Executive Assistant, USG

Dexis; Washington (District of Columbia); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Healthcare insurance

Competitive benefits package

Job summary

Dexis is seeking a full-time Executive Assistant to provide critical administrative support to Senior Leadership within a U.S. government agency. You will organize workflows, manage communications, and assist with travel arrangements while working on-site. The ideal candidate has 3 years of experience in a federal setting, detail-oriented, and possesses excellent communication skills.

The pay for this role is set at $60,000 annually, with additional benefits including healthcare insurance.

Qualifications

• 3 years’ experience providing administrative support in a federal environment.
• Detail oriented and able to manage multiple tasks/projects simultaneously.
• Excellent verbal and written communication skills.

Responsibilities

• Organize and prioritize work for Senior Leadership.
• Respond to meeting requests and schedule accordingly.
• Draft and proofread correspondence and reports.

Skills

Administrative support experience

Attention to detail

Bilingual (English/Spanish or English/Portuguese)

Excellent communication skills

Education

Bachelor of Arts in Business Administration

Job description

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.

At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

A U.S. government agency requires a full-time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.

Responsibilities

• Organize and prioritize the high incoming flow of work for the Senior Leader and/or their office
• Respond to and schedule requests for meetings, invitations, and requests to participate at special events, booking official appointments and meetings
• Greet and escort guests at Agency Headquarters
• Maintain a control and follow-up system for incoming workload and correspondence to ensure timely responses
• Draft and proofread correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office
• Manage incoming and outgoing communications, including email, phone calls, and mail
• Assist with travel coordination and voucher processing for the office
• Maintain records and databases, including tracking projects and deadlines
• Coordinate with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
• Process internal ethics clearances for speakers’ participation at events or widely attended gatherings

Qualifications

• 3 years’ experience providing administrative support in a federal environment
• Detail oriented, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously
• Excellent verbal and written communication and grammatical skills
• Must be able to perform with minimal supervision in a high-paced environment

Preferred Qualifications

• A Bachelor of Arts in Business Administration
• Bilingual English/Spanish or English/Portuguese

Work Environment Requirements

• This contract does not allow for work to take place outside of agency headquarters. There will be no “telework” or “remote work”.
• The Executive Assistant must work 8 hours each day, with an additional 45‑minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside the core hours within a 7:00 am to 5:45 pm window.
• The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential‑directed holiday, administrative leave directed by the CEO resulting in building closure, weather‑related emergencies resulting in building closure, etc.).
• No travel is anticipated as part of this contract.

Dexis Pay Range For This Role

$60,000—$60,000 USD

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.