Executive Assistant

Ultimate Staffing; Durham (NC); On-site; USD 40,000 - 44,000; Full time

Job summary

Ultimate Staffing in Durham, NC is seeking an organized Executive Assistant to support senior leadership on a temporary-to-permanent basis. The role requires 5 years of executive support experience, exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management, expense reporting, travel arrangements, confidential communication, and drafting presentations.

Qualifications

• 5 years of executive support experience.
• Proficiency in MS Office and calendar management.
• Excellent written and verbal communication; highly confidential.

Responsibilities

• Calendar Management: coordinate complex schedules for senior leaders.
• Expense Reporting: prepare and reconcile expense reports.
• Travel Arrangements: arrange domestic/international travel.
• Communication & Confidentiality: handle sensitive information with discretion.
• Administrative Support: draft correspondence and assist with special projects.

Skills

Executive support

Discretion

Communication

Organization

Independence

Tools

MS Office Suite

Calendar tools

Job description

Location: Durham, NCTemp to PermPay: $29-$32/hourWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will have 5 years of experience in a similar role, demonstrating exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Calendar Management: Coordinate and maintain complex schedules, including meetings, appointments, and events.
• Expense Reporting: Prepare, track, and reconcile expense reports accurately and in a timely manner.
• Travel Arrangements: Organize domestic and occasional international travel, including flights, accommodations, and itineraries.
• Communication & Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.
• Administrative Support: Draft correspondence, prepare presentations, and assist with special projects as needed.

Qualifications

• Experience: 5 years of experience supporting executives or senior leaders.
• Skills:Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Excellent written and verbal communication skills.
• Attributes:High degree of professionalism and confidentiality.
• Ability to anticipate needs and work independently.
• Detail-oriented with strong problem-solving skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.