Administrative Operations Coordinator

LHH; San Diego (CA); On-site; USD 58,000 - 64,000; Full time

Benefits offered by this job

Medical and dental plans (HMO/PPO)

Vision plans

FSAs and HSAs

EAP and wellness programs

401(k) profit sharing

Paid time off

Job summary

LHH is seeking an Administrative Operations Coordinator in Downtown San Diego. This role reports to the Operations Manager and involves supporting a variety of administrative and operational needs in a professional office environment.

Ideal candidates have administrative experience, strong communication, and the ability to juggle multiple priorities. Direct hire, onsite only, with competitive salary and benefits.

Qualifications

• Previous administrative or operations support experience.
• Strong communication and time management skills.
• Experience in client-facing or professional environments preferred.
• Working knowledge of Microsoft Office and Excel.
• Degree preferred; relevant experience considered.

Responsibilities

• Provide day-to-day administrative and operational support.
• Assist with expense reports and related administrative tasks.
• Support the Operations Manager and office needs.
• Manage multiple priorities and shift between responsibilities.
• Utilize Microsoft Office and Excel for daily tasks.
• Learn and work within internal scheduling systems.
• Provide professional, client-facing support.
• Collaborate with team and assist with additional projects as needed.

Skills

Strong communication

Time management

Adaptable and team-oriented

Education

Bachelor's degree preferred

Tools

Microsoft Office

Excel

Job description

Schedule: Monday through Friday, fully onsite

Hours: Approximately 8:00/8:30 AM to 5:00 PM

Salary: $58,000–$64,000 annually

Employment Type: Direct Hire

About the Opportunity

LHH is partnering with a well-established professional services organization in Downtown San Diego seeking an Administrative Operations Coordinator to join its team. This is a great opportunity for someone who enjoys being the go-to person, supporting a variety of operational and administrative needs, and working in a professional, collaborative office environment.

The team is looking for someone adaptable, polished, and genuinely willing to jump in wherever needed. Prior legal industry experience is a plus, but candidates with strong administrative experience in other client-facing or professional environments are also encouraged to apply.

Responsibilities

• Provide day-to-day administrative and operational support
• Assist with expense reports and related administrative tasks
• Support the Operations Manager and assist with needs across different areas of the office
• Manage multiple priorities and shift between responsibilities as needed
• Utilize Microsoft Office and Excel for daily administrative functions
• Learn and work within internal scheduling systems
• Provide professional and responsive support in a client-facing office environment
• Collaborate with team members and assist with additional projects and responsibilities as needed

Qualifications

• Previous administrative or operations support experience
• Legal or professional services experience is a plus, but not required
• Experience within a client-facing or customer-facing environment preferred
• Strong communication and time management skills
• Adaptable and comfortable managing a variety of responsibilities
• Working knowledge of Microsoft Office and Excel
• Exposure to expense reporting or accounting-related administrative support is helpful
• Professional, approachable, and team-oriented
• Degree preferred, although relevant experience will also be considered
• Salary of $58,000–$64,000 annually
• Medical (HMO/PPO), dental (HMO/PPO), and vision plans
• Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs)
• Employee Assistance Program (EAP) and firm wellness incentives
• 401(k) profit-sharing program
• Paid time off (PTO) policy
• Opportunities for professional growth
• Employer-paid parking

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to:

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers