Operations Administrative Assistant

LHH; San Diego (CA); On-site; USD 58,000 - 71,000; Full time

Job summary

LHH Recruitment Solutions is seeking an Operations & Administrative Assistant for a direct-hire opportunity with a well-established law firm in Downtown San Diego. This role targets an organized, detail-oriented professional who supports daily business operations and coordinates administrative tasks to maintain an efficient office environment.

The successful candidate will be proactive, resourceful, and able to manage multiple priorities while providing exceptional support to attorneys and

Qualifications

• At least 2–3 years of administrative support or office operations experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office including Word, Excel, and Outlook.

Responsibilities

• Provide day-to-day administrative and operational support to ensure smooth office operations.
• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting preparations.
• Prepare, proofread, and format correspondence, reports, presentations, and other business documents.
• Maintain organized electronic and physical files, records, and confidential documentation.
• Assist with data entry, document management, and tracking important deadlines.
• Coordinate office supplies, vendor communications, and general office maintenance needs.
• Support internal projects, process improvements, and special assignments as needed.
• Communicate professionally with attorneys, colleagues, clients, and external business partners.
• Handle sensitive information with discretion and maintain confidentiality.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Multitasking

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

LHH Recruitment Solutions is seeking an Operations & Administrative Assistant for an excellent direct-hire opportunity with a well-established law firm in Downtown San Diego. This position is ideal for an organized, detail-oriented professional who enjoys supporting daily business operations, coordinating administrative tasks, and helping maintain an efficient and professional office environment. The successful candidate will be proactive, resourceful, and comfortable managing multiple priorities while providing exceptional support to attorneys and administrative staff. This role pays $64,500 annually.

Responsibilities:

• Provide day-to-day administrative and operational support to ensure smooth office operations
• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting preparations
• Prepare, proofread, and format correspondence, reports, presentations, and other business documents
• Maintain organized electronic and physical files, records, and confidential documentation
• Assist with data entry, document management, and tracking important deadlines
• Coordinate office supplies, vendor communications, and general office maintenance needs
• Support internal projects, process improvements, and special assignments as needed
• Communicate professionally with attorneys, colleagues, clients, and external business partners
• Handle sensitive information with discretion and maintain confidentiality

Qualifications:

• At least 2-3 years of previous experience in administrative support, office operations, or a similar role
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, including Word, Excel, and Outlook
• Ability to multitask, prioritize deadlines, and work independently
• Professional demeanor and a collaborative, team-oriented mindset
• Full-time
• Located in Downtown, San Diego
• Compensation: $64,500 annually

This is an excellent opportunity to join a professional legal environment and build a long-term career in operations and administration.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers