Administrative Executive Assistant

Atlantic Tech LLC; Colorado; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k)

Flexible work arrangements

Job summary

Atlantic Tech LLC in Colorado is seeking an experienced Executive Assistant to support leadership across corporate operations and personal affairs. This is a high-impact, strategic role requiring autonomy and discretion.

You will manage executive calendars, travel, personal duties, events, and cross-entity coordination across US and international ventures, with confidential handling of sensitive information and communications.

Qualifications

• 5+ years in executive support, chief of staff, or similar high-autonomy role.
• Demonstrated ability to manage both corporate and personal affairs seamlessly.
• Exceptional judgment, discretion, and integrity (background check required).
• Strong problem-solving and independent decision-making skills.
• Excellent communication skills (written, verbal, and interpersonal).
• Proficiency with calendar management, CRM systems, and productivity tools.
• Ability to manage multiple priorities and adapt to changing demands.
• Willingness to work flexible hours as business needs require.

Responsibilities

• Executive Coordination: Manage calendar, schedule meetings, coordinate travel arrangements, and optimize the executive's time.
• Personal Affairs Management: Handle personal errands, household management, bill payments, and vendor coordination.
• Event & Logistics Planning: Organize and coordinate corporate events, social gatherings, expos, fundraising functions, and office openings across multiple locations.
• Screening & Access Control: Professionally manage incoming calls, emails, and meeting requests; gatekeeper with authority to decline meetings.
• Email & Communications: Respond to correspondence on behalf of the executive with appropriate voice and judgment; draft communications and briefing materials.
• Problem-Solving & Troubleshooting: Anticipate issues and develop creative solutions with minimal oversight.
• Multi-Entity Support: Navigate operations across US-based corporate entities and international ventures.
• Confidentiality-Critical Work: Handle sensitive business, financial, and personal matters with absolute discretion.

Skills

Communication

Problem solving

Decision making

Discretion

Multitasking

Tools

CRM systems

Calendar management tools

Productivity tools

Job description

Job Description

Job Description

Executive assistant

About Us

We are a dynamic technology and business operations company seeking an exceptional Executive Assistant to support leadership across corporate operations and personal affairs. This is a high-impact, strategic role for someone who thrives in a fast-paced, multifaceted environment.

The Role

You will serve as the primary operational support for a senior executive, managing a sophisticated blend of corporate and personal responsibilities. This is not a traditional administrative role—you'll be a trusted operator with significant autonomy and decision-making authority.

Key Responsibilities

• Executive Coordination: Manage calendar, schedule meetings, coordinate travel arrangements (including private aviation and commercial flights), and optimize the executive's time
• Personal Affairs Management: Handle personal errands, household management, bill payments, and vendor coordination
• Event & Logistics Planning: Organize and coordinate corporate events, social gatherings, expos, fundraising functions, and office openings across multiple locations
• Screening & Access Control: Professionally manage incoming calls, emails, and meeting requests; serve as gatekeeper with authority to decline meetings and manage the executive’s availability
• Email & Communications: Respond to correspondence on behalf of the executive with appropriate voice and judgment; draft communications and prepare briefing materials
• Problem-Solving & Troubleshooting: Anticipate issues before they arise and develop creative solutions with minimal oversight
• Multi-Entity Support: Navigate operations across US-based corporate entities and international ventures
• Confidentiality-Critical Work: Handle sensitive business, financial, and personal matters with absolute discretion

Required Qualifications

• 5+ years in executive support, chief of staff, or similar high-autonomy role
• Demonstrated ability to manage both corporate and personal affairs seamlessly
• Exceptional judgment, discretion, and integrity (background check required)
• Strong problem-solving and independent decision-making skills
• Excellent communication skills (written, verbal, and interpersonal)
• Proficiency with calendar management, CRM systems, and productivity tools
• Ability to manage multiple priorities and adapt to changing demands
• Willingness to work flexible hours as business needs require

Ideal Candidate

• Proactive and solutions-oriented; doesn't wait for direction
• Comfortable with ambiguity and able to make decisions with incomplete information
• Discrete and trustworthy—you'll have access to sensitive information
• Organized but flexible; comfortable with creative problem-solving
• Personable and diplomatic; can manage difficult conversations
• Ability to anticipate needs before being asked

Compensation & Benefits

Competitive salary commensurate with experience (range: $65,000–$85,000 depending on qualifications). Benefits include health insurance, 401(k), and flexible work arrangements.