Administrative & Events Operations Specialist

Arizona State University

Phoenix (AZ)

On-site

USD 55,000 - 58,000

Full time

14 days+

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Job summary

Arizona State University’s Watts College of Public Service and Community Solutions in Downtown Phoenix is seeking an Administrative Operations Specialist 2 for a full-time role. You will provide comprehensive administrative support for operations, manage calendars, coordinate meetings (in-person, hybrid, or virtual via Zoom), respond to email and phone inquiries, and support day-to-day office functions.

The position requires a bachelor’s degree and three years of relevant experience, or an

Qualifications

Knowledge of systems like Google Docs, Microsoft Office, Canva, Outlook, Slack, Workday, Dropbox, Zoom, Service Now, Concur, Stova, Constant Contact, Asana, and Microsoft Teams.
Knowledge of project management softwares like Monday.com and Airtable.
Skill in a wide variety of administrative functions including calendaring, scheduling, and writing reports.
Experience supervising student staff.
Skill in dealing with confidential and sensitive information.
Skill in tact and diplomacy and in maintaining effective working relationships.
Skill in communication.
Ability to work as part of a team and individually with limited supervision.

Responsibilities

Provide comprehensive administrative support for operations, including managing calendars, coordinating meetings, responding to email correspondence, answering phone inquiries, and supporting day-to-day office functions.
Manage complex calendars for leadership and project teams by scheduling meetings in-person, hybrid and virtual meetings using Zoom, coordinating availability, and resolving scheduling conflicts.
Prepare, review and maintain reports, correspondence, presentations, databases, spreadsheets and other business documents.
Develop, implement, and maintain administrative processes, procedures, and recordkeeping systems that improve operational efficiency and support effective team workflows.
Anticipate administrative needs, prioritize competing requests, and provide proactive support to leadership and project teams.
Foster a collaborative, service-oriented work environment by demonstrating professionalism, empathy, responsiveness, accountability, and a commitment to continuous improvement.