Administrative & Events Operations Coordinator

Robert Morris University; Moon (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Robert Morris University’s Collaborative Learning Institute (CLI) seeks an Administrative Coordinator to provide comprehensive administrative and operational support. The role serves as a primary contact for students, visitors, faculty, and partners, ensuring daily operations, events, contracts, invoicing, and processes run smoothly.

You will maintain a welcoming environment, coordinate with CLI leadership and campus departments, manage multiple priorities in a fast-paced learning and event

Qualifications

• High school diploma required; higher degrees preferred.
• 3+ years of administrative support experience, preferably for a senior-level manager.
• Excellent organizational, time management, and communication skills.
• Proficiency in Microsoft Office Suite and relevant software; knowledge of databases a plus.

Responsibilities

• Greet and assist students, visitors, and staff at the CLI front desk.
• Coordinate daily office operations, supplies, mail, and room setups.
• Create and track contracts and agreements in Workday; manage records.
• Process invoices and support routine financial tasks for CLI.
• Coordinate events with internal teams and external vendors; ensure spaces are ready.

Skills

Organization

Attention to detail

Customer service

Communication skills

Time management

Proactive problem-solving

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Salesforce

Project management software

Job description

Robert Morris University’s Collaborative Learning Institute (CLI) seeks an Administrative Coordinator to provide comprehensive administrative and operational support. The role serves as a primary contact for students, visitors, faculty, and partners, ensuring daily operations, events, contracts, invoicing, and processes run smoothly.

You will maintain a welcoming environment, coordinate with CLI leadership and campus departments, manage multiple priorities in a fast-paced learning and event