Executive Administrative & Events Coordinator

Socket.dev; Elmhurst (IL); On-site; USD 28,000 - 30,000; Full time

Job summary

Elmhurst University seeks an Administrative and Events Coordinator to provide essential administrative, project, and scheduling support for the Office of the President and the Office of Conference and Event Services. The role ensures efficient office operations, accurate campus scheduling, and exemplary customer service while coordinating meetings, events, and administrative processes.

The ideal candidate will bring strong organizational and communication skills, focus on attention to detail,

Qualifications

• Associate’s degree.
• 2 or more years of administrative support experience.
• Professional presence with strong customer service skills.
• Excellent organizational, oral, and written communication skills.
• Ability to perform multiple tasks under pressure and to work independently.
• Proficient with Microsoft 365 (Word, Excel, Outlook, PowerPoint, and Teams), OneDrive, and Zoom.

Responsibilities

• Provides administrative support for the Office of the President and Conference and Event Services.
• Coordinates meetings by scheduling appointments, managing RSVPs, drafting materials, creating Teams/Zoom meetings, and assisting with room setup.
• Assists with planning and coordinating institutional and Board of Trustee events.
• Supports payment processing, purchasing, expense reconciliation, reimbursements, and budget tracking.
• Maintains calendars and distribution groups; assists with calendar updates.
• Administers scheduling software and coordinates campus-wide facility reservations.
• Assists faculty, staff, students, and external clients with scheduling questions and event planning.
• Ensures compliance with scheduling policies and procedures.
• Collaborates with leadership to ensure successful event execution.
• Performs other duties as assigned.

Education

Associate degree

Bachelor’s degree (preferred)

Tools

Microsoft 365 suite

Zoom

Microsoft Teams

OneDrive

Job description

Elmhurst University seeks an Administrative and Events Coordinator to provide essential administrative, project, and scheduling support for the Office of the President and the Office of Conference and Event Services. The role ensures efficient office operations, accurate campus scheduling, and exemplary customer service while coordinating meetings, events, and administrative processes.

The ideal candidate will bring strong organizational and communication skills, focus on attention to detail,