Academic Services Office Coordinator

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 39,000 - 48,000; Full time

Job summary

University of Illinois Urbana-Champaign in Champaign-Urbana seeks an Office Support Specialist to provide administrative support for the Jeffries Center's Academic Services Program. You will support three directors, supervise a small team of undergraduate office assistants, and help maintain records and reports.

The role involves calendar management, travel arrangements, purchasing, payroll submission, and contributing to department events.

Qualifications

• High school diploma or equivalent.
• Two years of college coursework or work experience as described above.
• One year of work experience at the second level of this series.

Responsibilities

• Provide administrative support for three Directors.
• Perform clerical tasks including reception, data entry, and filing.
• Maintain calendars and arrange meetings, travel, and catering.
• Assist with reports and departmental records.
• Supervise undergraduate office assistants and coordinate staff meetings.
• Participate in department events and contribute to process improvements.

Skills

Customer service

Communication

Attention to detail

Teamwork

Education

High school diploma

Two years college/work

One year experience

Tools

Microsoft Office

BANNER

Chrome River

P-Card

TCard

Web tools

Job description

University of Illinois Urbana-Champaign in Champaign-Urbana seeks an Office Support Specialist to provide administrative support for the Jeffries Center's Academic Services Program. You will support three directors, supervise a small team of undergraduate office assistants, and help maintain records and reports.

The role involves calendar management, travel arrangements, purchasing, payroll submission, and contributing to department events.