Administrative & Events Coordinator

Orenco Systems; Sutherlin (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

Orenco Systems is seeking an Administrative Assistant to serve as the primary receptionist and provide essential administrative support to leadership and HR. The role includes managing visitor sign‑in, handling calls, coordinating meetings, events, and travel, and maintaining organized records with discretion and professionalism.

In this fast-paced environment, you will protect confidential information, prioritize tasks, and ensure smooth site operations while collaborating with multiple

Qualifications

• High School Diploma or equivalent required.
• Associate degree in Business Administration, Office Administration, Human Resources, or related field preferred.

Responsibilities

• Serves as the primary receptionist and first point of contact for all callers and visitors.
• Provides administrative support to designated members of the leadership team and the HR Department.
• Coordinates conference room scheduling and reservations using company scheduling systems to prevent conflicts and overscheduling.
• Supports building access administration, including key management, key fob administration, gate access management, and related recordkeeping.
• Coordinates and supports company meetings, employee events, recognition activities, and other onsite events.
• Coordinates business travel arrangements, including transportation, lodging, itineraries, and meeting logistics.

Skills

Customer service

Communication

Organizational skills

Confidentiality

Microsoft Office

Data entry

Multitasking

Professionalism

Typing 35 wpm

Travel willingness

Education

High School Diploma

Associate degree in бизнес-related field

Tools

Microsoft Office Suite

Scheduling software

Phone/intercom systems

Job description

Orenco Systems is seeking an Administrative Assistant to serve as the primary receptionist and provide essential administrative support to leadership and HR. The role includes managing visitor sign‑in, handling calls, coordinating meetings, events, and travel, and maintaining organized records with discretion and professionalism.

In this fast-paced environment, you will protect confidential information, prioritize tasks, and ensure smooth site operations while collaborating with multiple