Administrative & Donor Engagement Specialist

University of North Florida; Jacksonville (FL); On-site; USD 20,000 - 29,000; Full time

Job summary

University of North Florida seeks an experienced administrative professional to support the Planned Giving department within University Development and Alumni Engagement. You will assist with donor and prospect engagement, meetings, gift processing, and daily office operations.

Responsibilities include calendar management, preparing donor correspondence, and maintaining confidential donor records. The role requires strong organizational skills, discretion, and teamwork in a university setting,

Qualifications

• Bachelor's degree or a high school diploma with 4+ years of relevant experience.
• Ability to handle confidential donor information and maintain privacy.
• Strong organizational and communication skills for coordinating multiple priorities.
• Experience or familiarity with donor management systems (Raiser's Edge) and fundraising documents.

Responsibilities

• Provide administrative and operational support to UDAE leadership and staff.
• Manage calendars; schedule donor and prospect visits, meetings, and travel.
• Prepare and track gift agreements, proposals, and donor correspondence.
• Monitor tracking systems for proposals, deadlines, and priorities.
• Support donor engagement and stewardship communications.
• Prepare briefing materials, agendas, and meeting materials for leadership and fundraising staff.
• Maintain confidential donor and constituent records in Raiser's Edge and other systems.
• Data entry, reporting, mailing lists, and database management tasks.
• Draft, edit, and proofread correspondence and reports.
• Coordinate travel arrangements and reimbursements.
• Assist with budget processes and reconciliation for department accounts.
• Plan and coordinate donor events and meetings with leadership and volunteers.
• Manage event logistics, invitations, RSVPs, venues, and post-event follow-up.
• Maintain filing systems and track departmental projects and timelines.
• Collaborate with other departments to support fundraising goals.
• Serve as a professional point of contact for donors and external partners.
• Safeguard sensitive information and ensure compliance with policies.
• Identify process improvements to increase efficiency and coordination.

Skills

Administrative support

Organizational skills

Communication

Confidentiality

Customer service

Education

Bachelor's degree or high school diploma with 4+ years of relevant experience

Tools

Raiser's Edge

Job description

University of North Florida seeks an experienced administrative professional to support the Planned Giving department within University Development and Alumni Engagement. You will assist with donor and prospect engagement, meetings, gift processing, and daily office operations.

Responsibilities include calendar management, preparing donor correspondence, and maintaining confidential donor records. The role requires strong organizational skills, discretion, and teamwork in a university setting,