Administrative Data & Records Specialist

Bartech Staffing; Grand Rapids (MI); On-site; USD 22,000 - 36,000; Full time

Job summary

Impellam Group is seeking a detail-oriented Administrative Assistant to support operations through data entry, document management, and clerical coordination across departments.

This role requires strong organizational skills, proficiency with Microsoft Office, and the ability to handle multiple tasks with accuracy and professionalism. Impellam Group, a global staffing organization, emphasizes diversity and inclusion in its hiring process.

Qualifications

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Comfortable working with data systems (basic knowledge).

Responsibilities

• Data Entry & Maintenance: Accurately input and update information in company systems and databases.
• Document Management: Organize, file, and maintain records (digital and physical) for easy retrieval.
• Report Preparation: Generate standard reports using predefined templates; ensure accuracy and timely delivery.
• Scheduling & Coordination: Assist with meeting scheduling, calendar management, and logistical support.
• Compliance Support: Ensure documentation meets company standards and regulatory requirements.
• Basic Data Checks: Perform simple validations to ensure data integrity (e.g., checking for missing fields).
• Communication: Respond to internal inquiries and provide clerical support across departments.

Skills

Attention to detail

Organization

Microsoft Office

Task management

Communication

Tools

Microsoft Office Suite

Job description

Impellam Group is seeking a detail-oriented Administrative Assistant to support operations through data entry, document management, and clerical coordination across departments.

This role requires strong organizational skills, proficiency with Microsoft Office, and the ability to handle multiple tasks with accuracy and professionalism. Impellam Group, a global staffing organization, emphasizes diversity and inclusion in its hiring process.