Precision Data Entry & Admin Support

AtWork Group; Irvine (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

AtWork Group is seeking an Administrative & Data Entry Specialist to support daily office activities and maintain accurate business records. The role involves data entry, document organization, reporting, and internal communication with a focus on confidentiality and detail.

The ideal candidate will be meticulous, proficient with Word, Excel, and Outlook, and capable of managing multiple tasks while ensuring accuracy in a fast-paced office environment.

Qualifications

• Strong organizational and attention-to-detail skills.
• Good written and verbal communication abilities.
• Comfortable using Microsoft Word, Excel, and Outlook.
• Accurate typing and data entry skills.
• Previous experience with office administration, records, or document control preferred.
• Ability to identify problems and resolve basic discrepancies.
• Able to work independently while also contributing to a team.
• Strong time-management and multitasking skills.
• Professional and dependable work habits.

Responsibilities

• Enter and update information in databases, spreadsheets, and electronic systems.
• Review records and documents to identify missing, incorrect, or inconsistent information.
• Compare information from invoices, reports, spreadsheets, and other records and correct discrepancies.
• Prepare and distribute reports and other requested documents.
• Maintain organized electronic and paper filing systems.
• Scan, copy, file, and retrieve documents as needed.
• Answer phone calls, respond to emails, and route messages to the appropriate departments.
• Assist with scheduling meetings, appointments, and maintaining calendars.
• Prepare correspondence, forms, spreadsheets, and other office documents.
• Monitor office supplies and assist with mail and document distribution.
• Support document retention and confidential recordkeeping procedures.
• Work with different departments to collect and verify information.
• Help maintain accurate and up-to-date records.
• Handle confidential information responsibly.
• Manage multiple priorities and complete assignments within established deadlines.
• Perform other administrative duties as needed.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Microsoft Word

Microsoft Excel

Outlook

Accurate typing and data entry

Independent and team collaboration

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

AtWork Group is seeking an Administrative & Data Entry Specialist to support daily office activities and maintain accurate business records. The role involves data entry, document organization, reporting, and internal communication with a focus on confidentiality and detail.

The ideal candidate will be meticulous, proficient with Word, Excel, and Outlook, and capable of managing multiple tasks while ensuring accuracy in a fast-paced office environment.