Administrative & Data Operations Specialist

Evergreen FS, Inc.; Bloomington (IL); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Full benefits package

401(k) with company match

Paid time off and holidays

Job summary

Evergreen FS, Inc. is seeking an Administrative Assistant in Bloomington, IL to provide essential administrative and operational support. The role focuses on maintaining data accuracy, coordinating workflows, and backing up key administrative functions during busy periods.

The position involves processing tasks such as billing support, reporting, data validation, and document management, while collaborating with teams using MS Office and ERP/CRM systems. Competitive benefits are included.

Qualifications

• Typically requires a 2-year degree or equivalent work experience.
• Strong administrative, organizational, and data entry skills.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Ability to learn new software systems and business processes quickly.
• Strong attention to detail and accuracy.
• Excellent communication and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Experience working with ERP, CRM, or other business management systems preferred.

Responsibilities

• Maintain and update system records, pricing, product information, customer accounts, and other departmental data.
• Assist with daily, weekly, and monthly administrative tasks including billing support, reconciliations, reporting, and data validation.
• Monitor data accuracy and resolve discrepancies in coordination with department personnel.
• Prepare reports, spreadsheets, correspondence, and other documentation for internal and external use.
• Support contract administration, documentation, and customer program maintenance.

Skills

Data entry

Administrative support

Multitasking

Communication skills

Problem solving

Education

2-year degree or equivalent

Tools

Excel

Outlook

Word

ERP/CRM systems

Job description

Evergreen FS, Inc. is seeking an Administrative Assistant in Bloomington, IL to provide essential administrative and operational support. The role focuses on maintaining data accuracy, coordinating workflows, and backing up key administrative functions during busy periods.

The position involves processing tasks such as billing support, reporting, data validation, and document management, while collaborating with teams using MS Office and ERP/CRM systems. Competitive benefits are included.