Administrative Assistant - Energy - Evergreen FS - Bloomington, IL

Evergreen FS, Inc.; Bloomington (IL); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Full benefits package

401(k) with company match

Paid time off and holidays

Job summary

Evergreen FS, Inc. is seeking an Administrative Assistant in Bloomington, IL to provide essential administrative and operational support. The role focuses on maintaining data accuracy, coordinating workflows, and backing up key administrative functions during busy periods.

The position involves processing tasks such as billing support, reporting, data validation, and document management, while collaborating with teams using MS Office and ERP/CRM systems. Competitive benefits are included.

Qualifications

• Typically requires a 2-year degree or equivalent work experience.
• Strong administrative, organizational, and data entry skills.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Ability to learn new software systems and business processes quickly.
• Strong attention to detail and accuracy.
• Excellent communication and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Experience working with ERP, CRM, or other business management systems preferred.

Responsibilities

• Maintain and update system records, pricing, product information, customer accounts, and other departmental data.
• Assist with daily, weekly, and monthly administrative tasks including billing support, reconciliations, reporting, and data validation.
• Monitor data accuracy and resolve discrepancies in coordination with department personnel.
• Prepare reports, spreadsheets, correspondence, and other documentation for internal and external use.
• Support contract administration, documentation, and customer program maintenance.

Skills

Data entry

Administrative support

Multitasking

Communication skills

Problem solving

Education

2-year degree or equivalent

Tools

Excel

Outlook

Word

ERP/CRM systems

Job description

Are you passionate about agriculture and looking to grow your career with a leading agricultural solutions provider? Evergreen FS is seeking talented individuals like you to join our team and make a difference in the lives of farmers and communities we serve. If you're dedicated, innovative, and ready to make an impact, we want to hear from you!

Salary: $17-$22/hourly

Position Overview

The Administrative Assistant provides essential administrative and operational support to the department by maintaining accurate data, coordinating workflows, and supporting day-to-day business operations. This position serves as a backup for key administrative functions to ensure continuity of operations during absences or periods of increased workload. The role also provides opportunities to learn additional business processes and assist with departmental projects as needed.

Responsibilities

Administrative & Systems Support

• Maintain and update system records, pricing, product information, customer accounts, and other departmental data.
• Assist with daily, weekly, and monthly administrative tasks including billing support, reconciliations, reporting, and data validation.
• Monitor data accuracy and resolve discrepancies in coordination with department personnel.
• Prepare reports, spreadsheets, correspondence, and other documentation for internal and external use.
• Support contract administration, documentation, and customer program maintenance.

Cross-Functional Support

• Serve as backup for key administrative functions during employee absences or peak workload periods.
• Assist with departmental processes including order entry, vendor communication, scheduling, and administrative coordination.
• Maintain continuity of operations by developing an understanding of critical departmental workflows.

Operational Support

• Learn department-specific processes and procedures to provide additional support as business needs evolve.
• Assist with processing transactions, documentation, confirmations, and communication related to departmental activities.Support special projects and process improvement initiatives as assigned.

Customer & Internal Support

• Respond to internal and external inquiries regarding products, services, pricing, account information, and general department operations.
• Provide administrative support to department leadership and team members.
• Assist with scheduling, meeting preparation, document management, and communication across the department.
• All other duties as assigned

Qualifications

• Typically requires a 2-year degree or equivalent work experience.
• Strong administrative, organizational, and data entry skills.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Ability to learn new software systems and business processes quickly.
• Strong attention to detail and accuracy.
• Excellent communication and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Experience working with ERP, CRM, or other business management systems preferred.
• Experience supporting multiple team members or departments.
• Willingness to learn new business processes and contribute to continuous improvement.
• Must be able to pass pre-employment background and drug screen.

Evergreen FS proudly serves our members in the Illinois counties of DeWitt, Livingston, Macon, McLean, and Woodford, and in the Michigan counties of Gratiot, Clinton, Genesee, Ingham, Ionia, Isabella, Livingston, Mecosta, Midland, Montcalm, Saginaw, and Shiawassee. With a commitment to excellence and sustainability, we help farmers maximize their productivity while preserving the environment for future generations.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being.

Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

Employment may be contingent upon receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.