Administrative & Data Coordinator

Akima, LLC; Alexandria (VA); On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Paid time off

Job summary

Five Rivers Analytics in Alexandria, VA is hiring several Word Processor II personnel to join our team. The role involves data review, project coordination support, and a range of administrative duties assigned per task orders.

Ideal candidates are US citizens who can obtain Public Trust clearance, with 2–3 years of face-to-face customer interaction and strong MS Excel, Word, Outlook, and calendar skills. This on-site position offers hourly pay and a comprehensive benefits package.

Qualifications

• 2–3 years in relevant work with face-to-face customer interaction.
• Experience with scheduling and calling people.
• Intermediate level Excel experience.
• Proficient in MS Word and other products.
• Proficient in Outlook Office and Calendar.
• Skills in Database management.

Responsibilities

• Maintains necessary paperwork, assists in the preparation of personnel paperwork, including Performance Appraisal Plans and Performance reviews (both mid and end of year) promotions, awards, and completion of actions.
• Maintains and keeps up the date infrastructure and telephone directory information for assigned work area.
• Database and spreadsheet development.
• Creates, maintains, and updates specified database and or spreadsheet information on a regular basis.
• Assists PTO personnel in maintaining, coordinating, and tracking all needed equipment installation, removal, and relocation including telephones, computers, facsimile machines, copiers, voicemail, net drops and files in a timely manner.
• Maintains the copiers, individual printers, and the facsimile machines including acquiring and replacing toner and paper and coordinating needed repairs. This does not include group printers.
• Assists USPTO personnel with arranging and/or coordinating the move of staff and furniture into or out of the work area.
• Prepares forms and other materials (e.g., USPTO specific forms (1464), spreadsheets of phone number locations).
• Ensures the accurate and timely completion of all activities required to ensure the relocation of phones, net drops, and other items; obtains cardboard packing boxes for TC/work group use.
• Disseminates information to affected work areas as appropriate.
• Assists USPTO staff with providing the necessary supplies (order supplies, verify delivery, submit invoices, etc.).
• Assists the USPTO staff with developing a standard list of supplies and establish a system for automatic replenishment of these supplies to ensure their continued availability.
• Develops project tracking processes and related reporting requirements.

Skills

Customer interaction

Scheduling calls

Database management

Tools

MS Word

MS Excel

MS Outlook

Calendar

Job description

Five Rivers Analytics in Alexandria, VA is hiring several Word Processor II personnel to join our team. The role involves data review, project coordination support, and a range of administrative duties assigned per task orders.

Ideal candidates are US citizens who can obtain Public Trust clearance, with 2–3 years of face-to-face customer interaction and strong MS Excel, Word, Outlook, and calendar skills. This on-site position offers hourly pay and a comprehensive benefits package.