Administrative Coordinator — Visa & Events for ECE Dept

Carnegie-Mellon-University; Pittsburgh (Allegheny County); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Tuition benefits

Paid time off

Retirement plan

Bus pass

Fitness center

Job summary

Carnegie Mellon University in Pittsburgh seeks an Administrative Coordinator within the Electrical and Computer Engineering Department to provide coordinating, administrative, and clerical support for programs and projects.

The role reports to the ECE business manager and collaborates with the operations manager and staff to ensure smooth operations; a background of 3–5 years in administrative support is preferred, with strong organization and communication skills.

Qualifications

• The role requires 3-5 years of administrative support experience.
• Strong organization, planning, and problem-solving abilities.
• Excellent interpersonal and communication skills.
• Experience with visa processes or international programs is a plus.

Responsibilities

• Participate in shared services administrative mailbox support.
• Coordinate visa-related documents for international students and visiting scholars.
• Assist with seminar logistics and event planning.
• Make reservations for conference rooms and handle room setup.
• Perform other duties as assigned by the department.

Skills

Administrative support

Problem solving

Interpersonal skills

Organization

Calendar management

Travel planning

Communication

Education

High School Diploma/GED

Associate degree

Tools

Computer literacy

Job description

Carnegie Mellon University in Pittsburgh seeks an Administrative Coordinator within the Electrical and Computer Engineering Department to provide coordinating, administrative, and clerical support for programs and projects.

The role reports to the ECE business manager and collaborates with the operations manager and staff to ensure smooth operations; a background of 3–5 years in administrative support is preferred, with strong organization and communication skills.