Administrative Coordinator — Visa & Program Support

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 31,684 - 46,838; Full time

Benefits offered by this job

Bus pass

Family concierge

Fitness center access

Tuition benefits

Paid time off and holidays

Life insurance

Job summary

Carnegie Mellon University’s Department of Electrical and Computer Engineering seeks an Administrative Coordinator to ensure smooth program operations. The role reports to the ECE business manager and coordinates visa processing for international students, interns, visiting faculty and researchers, including document preparation and scheduling across programs.

The ideal candidate has a high school diploma or GED, 3–5 years of administrative experience, strong organization and confidentiality,

Qualifications

• High School Diploma/GED required; Associate degree preferred.
• 3–5 years of administrative support experience.
• Strong problem solving, interpersonal, organizational and planning skills.
• Higher education experience preferred; confidentiality essential.
• Event planning and calendar management experience.
• Travel planning experience.

Responsibilities

• Participate in the department’s shared services administrative mailbox support.
• Assist with coordination of the ECE visa process for international graduate students, interns, visiting faculty, scholars and postdocs.
• Process documents annually for 200+ students and scholars in F, J and H‑1B visa categories.
• Advise on immigration matters in line with university policies and serve as advisor to faculty/staff on hosting international students and researchers.
• Assist with production of visa documents.
• Assist with logistics for seminars including planning, scheduling, guest coordination and event logistics.
• Make reservations for conference rooms, assist with room requirements, setup and cleanup.
• Assist with administrative duties for the department’s Qual exams.
• Perform related duties as assigned.

Skills

Administrative support

Problem solving

Interpersonal skills

Organization and planning

Higher education experience

Confidentiality

Event planning

Computer literacy

Calendar management

Travel planning

Education

High School Diploma/GED

Associate degree preferred

Job description

Carnegie Mellon University’s Department of Electrical and Computer Engineering seeks an Administrative Coordinator to ensure smooth program operations. The role reports to the ECE business manager and coordinates visa processing for international students, interns, visiting faculty and researchers, including document preparation and scheduling across programs.

The ideal candidate has a high school diploma or GED, 3–5 years of administrative experience, strong organization and confidentiality,