Administrative Coordinator — Enable Research & Events Excellence

Carnegie-Mellon-University; Pittsburgh (Allegheny County); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Retirement plan

Tuition benefits

Paid time off

Holidays

Life and disability insurance

Transit pass

Family Concierge service

Fitness center access

Job summary

Carnegie Mellon University’s Language Technologies Institute seeks an Administrative Coordinator to provide comprehensive administrative, secretarial, and departmental workflow support. You will assist in budget reporting, travel arrangements, event planning, and course management, supporting faculty and students across the department.

The role emphasizes collaboration, reliability, and strong communication to ensure smooth operations within CMU’s dynamic academic environment in Pittsburgh.

Qualifications

• 3–5 years of administrative support experience required.
• Higher education experience is a plus.
• A combination of education and proven experience may be considered.

Responsibilities

• Arrange domestic/international travel for faculty and teams.
• Maintain calendars and coordinate scheduling with internal/external stakeholders.
• Support budget reporting and project charging accuracy.
• Build and update websites, directories, and digital archives.
• Plan and coordinate events (seminars, workshops, conferences) for on- and off-campus locations.
• Schedule TA sessions and manage course materials and grades in S3/Blackboard.
• Process reimbursements, purchases, and budget reallocations in line with policies.
• Support staff and students, and assist in training new hires.

Skills

Administrative support

Communication

Organization

Planning

Budgeting

Education

High school diploma or GED

Associate degree preferred

Tools

Box

S3 system

Blackboard

P-Card

Job description

Carnegie Mellon University’s Language Technologies Institute seeks an Administrative Coordinator to provide comprehensive administrative, secretarial, and departmental workflow support. You will assist in budget reporting, travel arrangements, event planning, and course management, supporting faculty and students across the department.

The role emphasizes collaboration, reliability, and strong communication to ensure smooth operations within CMU’s dynamic academic environment in Pittsburgh.