Administrative Coordinator- US Virgin Island, St Croix

Kiewit; Christiansted (United States Virgin Islands); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Kiewit is seeking an Administrative Coordinator for the US Virgin Islands, St. Croix. This entry-level position supports office leadership, joint venture partners, and project teams with administrative tasks, document management, HR administration, and accounts payable support.

Location in St. Croix, Virgin Island, US, with full-time hours. The role emphasizes exceptional customer service, organized records, and efficient workflows within the Southeast District's Administration department.

Qualifications

• 2+ years of administrative, project coordination, or related experience.
• Strong written and verbal communication skills.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to handle confidential information and exercise professional judgment.
• Collaborative, customer-focused team player able to work independently.

Responsibilities

• Serve as a central administrative point of contact for internal teams, joint venture partners, vendors, and stakeholders.
• Coordinate calendars, meetings, travel, agendas, presentations, and follow-up communications.
• Prepare and distribute reports, correspondence, meeting materials, and project documentation.
• Track action items, approvals, deadlines, and key project deliverables.
• Maintain organized records, document control processes, and version management.
• Support onboarding, transfers, terminations, pay additions, and I-9 documentation activities.
• Assist with accounts payable routing, coding, vendor management, expense reporting, and travel card reconciliations.
• Provide administrative support for compliance documentation and reporting requirements.

Skills

Administrative support

Communication

Microsoft 365

Education

Associate's degree preferred

Tools

Microsoft 365 Suite

Job description

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Administrative Coordinator- US Virgin Island, St Croix

Location: St. Croix, Virgin Island, US

Requisition ID:182179

Job Level:Entry Level

Home District/Group:Southeast District

Department:Administration

Market:Transportation

Employment Type:Full Time

Position Overview

The Administrative Coordinator provides administrative, operational, and project support to office leadership, joint venture partners, and project teams. This role serves as a key point of contact for stakeholder communications, document management, human resources administration, accounts payable support, compliance activities, and office operations while ensuring efficient workflows and exceptional customer service.

District Overview

Kiewit's Southeast District specializes in heavy civil, transportation and water resource markets, and has played a significant role in building infrastructure throughout the fast-growing southeastern United States. Since the 1970s, we have built projects from Maryland to Florida and west to Louisiana. Our operations include highways, airports, mass transit, tunnels, water and wastewater facilities,damsand infrastructure work.

Location

US Virgina Islands- St Croix, Christianhead is the location of this position.

Responsibilities

• Serve as a central administrative point of contact for internal teams, joint venture partners, vendors, and stakeholders.
• Coordinate calendars, meetings, travel, meeting logistics, agendas, presentations, and follow-up communications.
• Prepare and distribute reports, correspondence, meeting materials, and project documentation.
• Track action items, approvals, deadlines, and key project deliverables.
• Maintain organized records, document control processes, and version management.
• Support onboarding, transfers, terminations, pay additions, and I-9 documentation activities.
• Assist with accounts payable routing, coding, vendor management, expense reporting, and travel card reconciliations.
• Provide administrative support for compliance documentation and reporting requirements.
• Coordinate office operations, including mail services, catering, office supplies, equipment, utilities, and vendor services.
• Monitor shared inboxes and route inquiries appropriately.
• Handle confidential business and personnel information with discretion.
• Identify and implement process improvements and support special projects as needed .
• Perform duties as assigned.

Qualifications

• 2+ years of administrative, project coordination, office management, or related experience.
• Associate's degree preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and document management capabilities.
• Ability to work effectively with employees at all levels, including senior leadership, vendors, and external partners.
• Experience with accounts payable, expense reporting, and office operations preferred.
• Ability to maintain confidentiality and exercise professional judgment.
• Collaborative, customer-focused team player with the ability to work independently.

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

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