Construction Project Administrator - Mobile Bridge

Kiewit; Mobile (AL); On-site; USD 42,000 - 64,000; Full time

Job summary

Kiewit is seeking a highly organized Construction Project Administrator to support the Mobile Bridge Project in our Downtown Mobile office. The role focuses on administrative coordination, reporting, document management, and financial tracking, with a strong emphasis on advanced Excel skills and attention to detail.

You will provide day-to-day support to project leadership, coordinate meetings and travel, manage project records, and produce accurate management reports to inform decisions.

Qualifications

• Minimum 1 year of administrative, project coordination, or office support experience.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, Conditional Formatting, Data Analysis and Reporting, and Complex Formulas.
• Strong computer skills with proficiency in Microsoft Office (Word, PowerPoint, Outlook).

Responsibilities

• Provide day-to-day administrative support to project leadership and project teams.
• Coordinate meetings, prepare agendas, distribute materials, and track action items.
• Arrange travel, accommodations, and logistics for project personnel.
• Manage project correspondence and document distribution.
• Create, update, and analyze spreadsheets to support project operations and reporting needs.

Skills

Advanced Excel skills

Organizational skills

Time management

Communication skills

MS Office proficiency

Attention to detail

Confidentiality handling

Education

Associate degree

Bachelor's degree

Tools

Microsoft Excel

Job description

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Location: Mobile, AL, US

Requisition ID:181816

Job Level:Entry Level

Home District/Group:Kiewit Bridge Marine District

Department:Administration

Market:Transportation

Employment Type:Full Time

Position Overview

Kiewit is seeking a highly organized and detail-oriented Construction Project Administrator to support the Mobile Bridge Project. This role is critical to ensuring efficient project operations through administrative coordination, reporting, document management, and financial tracking. The ideal candidate will be a technology-savvy professional with advanced Microsoft Excel skills, strong analytical abilities, and exceptional attention to detail.

This position will support project leadership and multiple departments by maintaining project records, tracking budgets and expenses, coordinating meetings and travel, and producing accurate reports that support project decision making.

Location

This position is based in our Project Office located in Downtown Mobile, Alabama. Travel to the project site may be required. #LI-RP1

Responsibilities

Project Administration & Coordination

• Provide day-to-day administrative support to project leadership and project teams.
• Coordinate meetings, prepare agendas, distribute meeting materials, and track action items.
• Arrange travel, accommodations, and logistics for project personnel.
• Manage project correspondence, including phone, email, and document distribution.
• Support team-building initiatives and project-related events.

Reporting & Data Management

• Maintain project databases, logs, trackers, and reporting tools.
• Create, update, and analyze spreadsheets to support project operations and reporting needs.
• Compile project metrics, budgets, labor data, and cost information into management reports.
• Prepare recurring and ad hoc reports for project leadership.
• Ensure the accuracy and integrity of project records and documentation.
• Process and reconcile expense reports, invoices, and purchasing card transactions.
• Assist with budget tracking and financial reporting.
• Monitor project expenditures and maintain supporting documentation.
• Support project procurement and purchasing activities as required.

Communication & Documentation

• Assist with internal and external communications, including document preparation, proofreading, and formatting.
• Support development of presentations, project updates, and project branding materials.
• Organize and maintain electronic and hard-copy filing systems.
• Ensure confidentiality of sensitive project, employee, and financial information.

Qualifications

• Minimum 1 year of administrative, project coordination, or office support experience.
• Advanced proficiency in Microsoft Excel, including:
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Conditional Formatting
  • Data Analysis and Reporting
  • Complex Formulas and Spreadsheet Management
• Strong computer skills with demonstrated proficiency in Microsoft Office, including Word, PowerPoint, and Outlook.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Project Management, Accounting, Construction Management, or a related field.
• Previous experience supporting construction projects, engineering teams, or large infrastructure projects.
• Experience working with financial tracking, reporting, and document control processes

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.