Administrative Coordinator to the Preclinical Dean

Touro University; New York (NY); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Health plans

Dental and Vision plans

Life Insurance

Retirement plan (403b)

Paid time off

Job summary

Touro University in New York seeks an Administrative Assistant to the Pre-Clinical Dean. This full-time role supports the Preclinical Department with calendar management, document preparation, and coordination of meetings with students, faculty, and chairs.

The position requires a Bachelor's degree or equivalent experience and 1-3 years in administration, with strong Microsoft Office skills and excellent communication.

Qualifications

• General administrative duties are required.
• Exceptional analytical and problem-solving abilities are expected.
• Strong written and verbal communication proficiency.
• Excellent organizational and time-management skills.
• Ability to prioritize tasks effectively.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage communications via telephone, text and email.
• Maintain calendar of events and responsibilities.
• Establish and maintain recordkeeping systems.
• Schedule meetings with students, faculty, and chairs.
• Prepare meeting documents and distribute minutes.
• Assist in scheduling FDEP and EDP; file forms.
• Coordinate student interviews for various programs and statuses.
• File and distribute reports of student surveys.
• Collect and file departmental course reports and exam item reviews.
• Process faculty and staff hiring forms and timesheets.
• Edit correspondence for the Preclinical Dean and coordinate with organizations.
• Assist in preparing budget reviews and recommendations.

Skills

Communication

Organizational skills

Analytical skills

Collaboration

Matrix management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Touro University in New York seeks an Administrative Assistant to the Pre-Clinical Dean. This full-time role supports the Preclinical Department with calendar management, document preparation, and coordination of meetings with students, faculty, and chairs.

The position requires a Bachelor's degree or equivalent experience and 1-3 years in administration, with strong Microsoft Office skills and excellent communication.