Administrative Assistant to the Pre-Clinical Dean

Touro College & University System; New York (NY); On-site; USD 48,000 - 60,000; Full time

Job summary

The Administrative Assistant at Touro College & University System supports the Preclinical Dean by coordinating administrative tasks essential for the department's smooth operation. Responsibilities include calendar management, meeting coordination, and maintaining records.

Ideal candidates have a Bachelor's degree or equivalent with 1–3 years of relevant experience, strong MS Office proficiency, and excellent organizational and communication skills to handle priority tasks effectively.

Qualifications

• Bachelor's degree or equivalent experience; 1–3 years of administrative experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication, organizational, and analytical/problem-solving abilities.

Responsibilities

• Maintains communications via telephone, text and email.
• Maintains calendar of events and responsibilities.
• Establishes and maintains recordkeeping systems.
• Schedules meetings with students, faculty and chairs.
• Prepares meeting documents; records, files and distributes minutes.

Skills

Administrative duties

Analytical skills

Communication skills

Organizational skills

Prioritization

MS Office

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Overview

The Administrative Assistant is responsible for initiating and coordinating administrative and organizational functions in support of the Preclinical Dean as required for the effective operation of the Preclinical Department.

Responsibilities

The administrative assistant is responsible for managing the administrative activities of the Preclinical Dean to include, but not limited to the following:

• Maintains communications, including telephone, text and email.
• Maintains the calendar of events and responsibilities.
• Establishes and maintains recordkeeping systems.
• Schedules meetings with Students, Faculty, Chairs.
• Prepares meeting documents; records, files and distributes minutes.
• Assists in scheduling annual FDEP, and files forms.
• Assists in scheduling EDP, and files forms.
• Schedules student interviews regarding Early Warning, COMBANK compliance, missing requirements, U grade related Provisional Status, COMSAE and COMLEX prep, Leave of Absence and any concern.
• Files and distributes reports of student surveys.
• Assists in collecting and filing departmental course reports.
• Assists in collecting and filing exam item reviews.
• Assists in processing faculty and staff hiring forms.
• Assists in processing faculty and staff departmental timesheets.
• Edits correspondence for the Preclinical Dean.
• Coordinates correspondence with professional organizations.
• Assists in preparing budget review and recommendations.

Education/Experience

• Bachelor's degree or equivalent experience (1-3 years of administrative experience) required.

Knowledge/Skills/Abilities

• General Administrative Duties required.
• Exceptional analytical, problem solving skills, collaboration and matrix management skills required.
• Demonstrated proficiency in communication (written and verbal) and strong management skills required.
• Strong organizational skills required.
• Ability to focus on priority tasks required.
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook required.

Maximum Salary

USD $60,000.00/Yr.

Minimum Salary

USD $48,000.00/Yr.