Administrative Coordinator — Statewide Extension Ops Lead

University of New Hampshire; United States; On-site; USD 28,000 - 46,000; Full time

Job summary

The University of New Hampshire is seeking an Administrative Coordinator for the UNH Cooperative Extension leadership team on the Durham, NH campus. This in-person role ensures professional operations, robust confidentiality, calendar management, travel logistics, and event planning to support statewide Extension leadership.

Responsibilities include managing documentation, coordinating meetings, assisting with onboarding, and coordinating with county and state partners to keep programs running

Qualifications

• Seven years of office experience of increasing responsibility.
• Bachelor’s degree and three years of relevant experience, or an equivalent combination.
• Strong, comprehensive calendaring and computer skills (preferably Microsoft Office Suite).
• Comprehensive knowledge of office practices and procedures.
• Experience planning and coordinating events.
• Effective oral and written communication skills.
• Willing to learn new skills as required to meet the needs of the office.
• Organizational and analytical skills and careful attention to detail.
• Ability to work effectively and efficiently in a professional environment, both independently and as a team player.
• Work well with minimal supervision and ask for guidance when necessary.
• Ability to establish and maintain effective working relationships with coworkers and the general public.
• Flexibility, creativity, adaptability to change and demonstrated ability to manage shifting tasks and priorities.
• Ability to make independent decisions and exercise sound judgment.
• Demonstrated ability to manage multiple projects and deadlines.

Responsibilities

• Support Extension director and leadership team, selected committees and projects associated with Extension.
• Maintain busy calendar for director, setting priorities and making independent decisions as appropriate.
• Manage internal documentation and confidential documents including hiring and onboarding, promotion, performance evaluation, civil rights, strategic planning, committees and teams, county and state advisory councils, program development and evaluation, and volunteer management.
• Manage financial records for director, including travel and purchasing expenses.
• Manage statewide marketing and operations accounts.
• Serve as Extension liaison with UNH telecommunications for phone system.
• Assist with job searches by scheduling interviews, travel and logistics, and assist with onboarding new employees and managing Extension orientation.
• Maintain inventory and order office supplies.
• Sort and route mail.
• Maintain and update staff directory.
• Assist in management of promotion process; manage emeritus request process.
• Arrange travel for leadership team.
• Develop and improve office processes and systems.
• Other administrative duties as needed.

Skills

Calendaring

Communication skills

Organization

Independence

Teamwork

Attention to detail

Education

Bachelor’s degree

Tools

Adobe Creative Suite

Zoom

Teams

SharePoint

Drupal

Qualtrics

Workday

UShop

OneDrive

Job description

The University of New Hampshire is seeking an Administrative Coordinator for the UNH Cooperative Extension leadership team on the Durham, NH campus. This in-person role ensures professional operations, robust confidentiality, calendar management, travel logistics, and event planning to support statewide Extension leadership.

Responsibilities include managing documentation, coordinating meetings, assisting with onboarding, and coordinating with county and state partners to keep programs running