Administrative Coordinator, Speech Department

Allegheny Intermediate Unit in; Pittsburgh (Allegheny County); On-site; USD 38,000 - 52,000; Full time

Job summary

Allegheny Intermediate Unit serves as the programmatic hub for Speech Language Support in Pittsburgh. The Administrative Assistant will provide comprehensive administrative and operational support, processing referrals, maintaining databases, coordinating scheduling, and assisting with documentation and compliance requirements.

The role requires strong communication, attention to detail, and the ability to work independently or as part of a team in a dynamic educational environment.

Qualifications

• Strong organizational and time management skills
• Excellent written and oral communication skills
• Ability to work independently with minimal supervision and as part of a team
• Experience with budgets, payroll, billing, and purchasing preferred

Responsibilities

• Processes and tracks program referrals and coordinates with staff and local education agencies
• Maintains electronic databases of students, staff, and program records with accuracy
• Prepares and processes services agreements and billing for review by program director
• Orders and tracks equipment and supplies; monitors inventory and reconciles receipts
• Assists in planning meetings with internal and external stakeholders and coordinates logistics
• Monitors submission of program paperwork and follows up to ensure timeliness
• Prepares board agenda items and submits documentation by deadlines
• Communicates with stakeholders to share updates and information
• Supports onboarding/offboarding of staff and staff orientation to program processes
• Assists with special projects providing administrative support as needed

Skills

Strong organizational skills

Excellent written and verbal沟通

Able to work independently and as part

Attention to detail

Education

High School Diploma

Business School or Associate degree preferred

Tools

Microsoft Office Suite

Databases/Spreadsheets

Job description

Allegheny Intermediate Unit serves as the programmatic hub for Speech Language Support in Pittsburgh. The Administrative Assistant will provide comprehensive administrative and operational support, processing referrals, maintaining databases, coordinating scheduling, and assisting with documentation and compliance requirements.

The role requires strong communication, attention to detail, and the ability to work independently or as part of a team in a dynamic educational environment.