Administrative Support Specialist – Speech Language Services

Allegheny Intermediate Unit; Pittsburgh (Allegheny County); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Professional Support Benefit Guide

Job summary

Allegheny Intermediate Unit is seeking an Administrative Assistant to provide comprehensive administrative and operational support for the Speech Language Support program. The role involves processing referrals, maintaining databases, coordinating scheduling, and tracking program expenses while ensuring confidentiality and adaptability to changing needs.

You will support staff with documentation and compliance, prepare materials for meetings and boards, and facilitate communication with internal

Qualifications

• High School Diploma required; Business School or Associate degree preferred.
• 2+ years administrative assistant experience required.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; databases and spreadsheets experience required.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent written and oral communication skills.
• Ability to work independently with minimal supervision and as part of a team.
• Experience tracking budgets, payroll, billing, and purchasing preferred.

Responsibilities

• Processes and tracks program referrals, coordinating with staff and local education agencies.
• Maintains and updates electronic databases of students, staff, and records.
• Prepares and processes services agreements and billing for director review.
• Orders and tracks equipment and supplies, monitors inventory, and reconciles receipts.
• Assists in planning and preparation for program meetings with internal/external stakeholders.
• Monitors submission of program-required paperwork and ensures timely staff communications.
• Prepares board agenda items and compiles documentation by deadlines.
• Communicates with stakeholders to facilitate collaboration and information sharing.
• Supports onboarding/offboarding of program staff and related paperwork and logistics.
• Assists with special projects and other administrative duties.

Skills

MS Office

Time management

Communication

Independent worker

Problem-solving

Budgeting & Purchasing

Education

High School Diploma

Associate degree preferred

Tools

Databases

Spreadsheets

Job description

Allegheny Intermediate Unit is seeking an Administrative Assistant to provide comprehensive administrative and operational support for the Speech Language Support program. The role involves processing referrals, maintaining databases, coordinating scheduling, and tracking program expenses while ensuring confidentiality and adaptability to changing needs.

You will support staff with documentation and compliance, prepare materials for meetings and boards, and facilitate communication with internal