Administrative Coordinator: Shelter Ops & Data

Hogar, Inc; New York (NY); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

Hogar, Inc. seeks an Administrative Assistant to provide comprehensive administrative and clerical support for a DHS long-term shelter.

The role supports program leadership, maintains accurate records, coordinates reporting tasks, and ensures daily shelter operations align with DHS and agency requirements. The ideal candidate has at least two years of admin experience, proficiency with Microsoft Office, and a willingness to learn DHS data systems (AWARDS/CAIRS).

Qualifications

• High School Diploma or GED required.
• At least two years of administrative experience.
• Experience in human services, non-profit, or government-funded programs preferred.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Willingness to learn DHS data systems (AWARDS/CAIRS).

Responsabilités

• Coordinate procurement of office and program supplies with proper documentation.
• Submit purchase orders, packing slips and invoices to fiscal department promptly.
• Maintain monthly inventory log of office equipment and assets.
• Track and reconcile petty cash and prepare expense vouchers.
• Assist with internal and external reporting data, including DHS reports.
• Manage calendars, schedule meetings, and coordinate spaces.
• Greet visitors and manage front office operations.
• Assist with audits, site reviews, and grant/proposal materials.
• Maintain staff training records and regulatory documents.
• Support HMIS data entry and system navigation for AWARDS/CAIRS.
• Provide backup support to other admin functions as needed.

Connaissances

MS Office

DHS data systems

Procurement procedures

Confidentiality & discretion

Formation

High School Diploma or GED

Associate's degree preferred

Outils

AWARDS

CAIRS

Description du poste

Hogar, Inc. seeks an Administrative Assistant to provide comprehensive administrative and clerical support for a DHS long-term shelter.

The role supports program leadership, maintains accurate records, coordinates reporting tasks, and ensures daily shelter operations align with DHS and agency requirements. The ideal candidate has at least two years of admin experience, proficiency with Microsoft Office, and a willingness to learn DHS data systems (AWARDS/CAIRS).