Administrative Assistant

Taleo; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Taleo in New York, NY seeks an Administrative Assistant to provide essential site support for our shelter operations. You will handle phone inquiries, schedule meetings, and maintain compliance records.

The role requires reliable coordination of supplies, timecards, and data entry using Microsoft Office. Bilingual English/Spanish is strongly preferred to assist a diverse community.

Qualifications

• Associates degree required. Bachelor’s degree preferred.
• Two (2) years’ administrative experience in a facilities management setting.
• Proficiency in Microsoft Office Suite.
• Bilingual English/Spanish strongly preferred.

Responsibilities

• Respond to internal and external phone inquiries.
• Schedule meetings and manage calendar.
• Prepare and maintain records for compliance.
• Coordinate and order supplies and manage timecards.

Skills

Bilingual English/Spanish

Education

Associate's degree

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Position Duties

The Administrative Assistant will provide administrative and operational support for the shelter site. Some specific duties include, but are not limited to responding to internal and external phone inquiries, scheduling meetings, preparing and maintaining records for compliance, coordinating and ordering supplies and managing timecards.

Requirements

• Associates degree required. Bachelor’s degree preferred
• Two (2) years’ administrative experience in a facilities management setting.
• Proficiency in Microsoft Office Suite.
• Bilingual English/Spanish strongly preferred.