Administrative Coordinator, Respiratory

Amgen; Thousand Oaks (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Amgen in Thousand Oaks, CA is seeking an Administrative Coordinator for the Respiratory Business Unit. The role provides essential administrative and operational support to the AVP/GM and the RBU leadership team, ensuring priorities are met and communications stay aligned.

The AC will handle calendar management, travel logistics (domestic and international), meeting prep, and cross-team coordination, enabling leaders to focus on strategic priorities and patient impact.

Responsibilities

• Provide high-quality administrative support to the AVP/GM and Respiratory Business Unit leadership team.
• Manage the AVP/GM's calendar and arrange domestic and international travel.
• Coordinate meeting requests, communications, materials, and prepare pre-reads/briefing documents.
• Support the broader RBU team with calendar coordination, meeting logistics, travel arrangements, and expense-report processing.
• Plan and coordinate logistics for RBU meetings and events, including agendas and materials.

Job description

Administrative Coordinator Respiratory Business Unit

Career Category Administrative

Job Description

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. Amgen is advancing a broad and deep pipeline and portfolio of medicines to treat heart disease, obesity and obesity-related conditions, rare diseases, inflammatory conditions and cancer.

As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

What you will do

Let's do this! Let's change the world. In this vital role, the Administrative Coordinator (AC) will provide high-quality administrative and operational support to the Associate Vice President/General Manager (AVP/GM) and broader Respiratory Business Unit (RBU) leadership team.

Work assignments are complex in nature and require discretion, sound judgment, organization, initiative, and the ability to manage multiple priorities in a continually changing environment. The Administrative Coordinator will help ensure that the AVP/GM, RBU Leadership Team (LT), and team members are effectively supported, connected, and able to focus on delivering business priorities.

Specific responsibilities include managing the AVP/GM's calendar and domestic and international travel arrangements against dynamic business requirements; coordinating and prioritizing meeting requests, communications, and materials; and preparing pre-reads and briefing documents in advance of key meetings and appointments. The role will review and route incoming correspondence as appropriate, help ensure timely follow-up on priorities, and direct requests to RBU leaders and team members when appropriate.

The AC will also provide administrative support across the broader RBU team, including assisting designated team members with calendar coordination, meeting logistics, travel arrangements, and expense-report processing. This requires a strong understanding of the RBU organizational structure, business priorities, and the respective responsibilities of leaders and team members.

Key aspects of the role include planning and coordinating logistics for a variety of business meetings and events, including RBU LT meetings, business reviews, planning meetings, town halls, team meetings, off-sites, and team-building activities.

Responsibilities include preparing agendas and meeting materials, coordinating presenters and attendees, maintaining business documents, tracking action items, and supporting timely follow-through.

The Administrative Coordinator will help strengthen connection, engagement, and effective ways of working across RBU. The AC will support onboarding for new team members by coordinating welcome plans, access to key resources, and introductions, helping new colleagues integrate smoothly into the business unit. The AC will also support internal communications, recognition activities, and other initiatives that strengthen team culture and engagement.

Additional support activities include preparing and processing presentations, reports, correspondence, and other business documents; maintaining team distribution lists and shared resources; processing required financial documents; and supporting planning and coordination for organizational activities. The AC will build strong working relationships with colleagues across RBU and key partners.

What we expect of you

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions.

As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of t