Administrative Coordinator

Amgen SA; Thousand Oaks (CA); On-site; USD 60,000 - 76,000; Full time

Job summary

Amgen in Thousand Oaks, United States, seeks an Administrative Coordinator to provide critical support to the AVP - Operations Communications and Executive Director – R&D Communications. You will join a collaborative Corporate Affairs team, handling calendars, travel, correspondence, and general operations.

The role emphasizes discretion, multi-tasking, and strong communication skills, with a pathway for growth within a leading biotech company that values patients and team impact.

Qualifications

• Bachelor-level or equivalent mix of education and experience as described.
• Experience supporting senior leadership in a corporate or biotech environment preferred.
• Proficiency with Outlook, Word, PowerPoint and Excel is essential.
• Strong organizational, written and verbal communication skills demonstrated.

Responsibilities

• Manage complex calendars and schedule meetings across global time zones.
• Coordinate domestic and international travel and expense reporting (Concur).
• Prepare and proofread correspondence, reports, and presentations.
• Support department operations such as onboarding, offboarding, tech setup, and workspace coordination.
• Collaborate with administrative peers and functional areas to ensure alignment.

Skills

Excellent organizational skills

Written and verbal communication

Ability to manage multiple priorities

Discretion and integrity

Education

Associate’s degree

2 years in a technical school with hands-on experience

High school diploma / GED with 4 years of admin experience

Tools

Microsoft Office Suite

Concur

Workday

Microsoft Teams

Job description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. Amgen is advancing a broad and deep pipeline and portfolio of medicines to treat heart disease, obesity and obesity-related conditions, rare diseases, inflammatory conditions and cancer. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide administrative support to the Associate Vice President - Operations Communications and Executive Director – R&D Communications. You’ll join a collaborative Corporate Affairs team focused on delivering innovative and strategic communications to support Amgen’s mission.

This role is based in Thousand Oaks, United States.

Responsibilities:

• Managing complex calendars, scheduling meetings across global time zones

• Coordinating domestic and international travel, including expense reporting via Concur

• Preparing and proofreading correspondence, reports, and presentations

• Supporting department operations such as onboarding/offboarding, technology set-up, and workspace coordination

• Partnering with other administrative professionals and functional areas to ensure alignment and communication

• Collaborating on special projects and events as needed

• Assisting with budget tracking and vendor coordination

• Maintaining confidentiality and professionalism in all interactions

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications

Basic Qualifications:

Associate’s degree and 2 years of administrative experience

OR

2 years in a technical school setting with hands‑on experience

OR

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

4+ years of experience supporting senior leadership in a corporate or biotech environment

• Expertise in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Proficiency in Concur, Workday, and Microsoft Teams
• Excellent organizational, written, and verbal communication skills
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and problem‑solving skills
• High level of discretion and integrity when handling confidential information

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well‑being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales‑based incentive plan
• Stock‑based long‑term incentives
• Award‑winning time‑off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

In any materials you submit, you may redact or remove age‑identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer. We make all employment decisions without regard to race, color, religion, sex or any other characteristic protected by applicable law.

We provide reasonable accommodations to applicants and employees with disabilities, consistent with legal requirements. Please contact us to request accommodation.