Administrative Coordinator

BioSpace; Thousand Oaks (CA); Presencial; USD 65.000 - 98.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Retirement and Savings Plan

Medical/Dental/Vision Insurance

Flexible work arrangements

Paid time off

Descripción de la vacante

Amgen seeks an Administrative Coordinator in Thousand Oaks to provide high‑quality administrative support to executives and cross‑functional teams. You will manage calendars, coordinate meetings and travel, and ensure smooth execution of department priorities in a fast‑paced environment.

The role emphasizes strong organizational skills, discretion with confidential information, and collaboration across internal and external stakeholders to enable efficient operations and strategic initiatives.

Formación

• Associates degree or 2 years administrative experience.
• Equivalent hands-on experience accepted in lieu of a degree.
• Proven ability to manage calendars across multiple leaders.

Responsabilidades

• Manage complex executive calendars and cross‑functional schedules.
• Coordinate meetings, travel, and related logistics.
• Prepare agendas, capture notes, and track action items.
• Process expenses, PO's, and vendor-related documentation.
• Support budgets, records, and internal communications.

Conocimientos

Calendar management

Communication skills

MS Office proficiency

Time management

Educación

Associate degree

High school diploma

Herramientas

Microsoft Office Suite

Descripción del empleo

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission to serve patients living with serious illnesses drives all that we do. Since 1980, we've helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller, happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Lets do this. Lets change the world. The Administrative Coordinator provides high-quality, complex administrative support to executive leaders, directors, and cross-functional teams. This role enables operational efficiency by managing calendars, coordinating meetings and travel, supporting business processes, and ensuring seamless execution of department priorities in a fast-paced, dynamic environment.

Key Responsibilities

Executive & Team Support

• Manage complex executive and team calendars, including scheduling across multiple time zones.
• Proactively identify scheduling conflicts and recommend solutions.
• Coordinate candidate interviews, onboarding, and team logistics as needed.

Meeting & Event Coordination

• Plan, organize, and execute internal and external meetings (virtual and in-person).
• Prepare agendas, capture meeting minutes, and track follow-ups/action items.
• Coordinate logistics including meeting rooms, catering, A/V setup, and visitor accommodations.
• Support large-scale events, offsites, and training sessions.

Travel & Expense Management

• Coordinate domestic and international travel arrangements (flights, hotels, transport).
• Prepare and submit expense reports in a timely and compliant manner.
• Manage itineraries and travel logistics for executives and teams.

Operational & Process Support

• Manage purchase orders, invoices, and expense-related processes.
• Support budget tracking and reporting as required.
• Maintain department files, databases, and documentation systems.
• Ensure compliance with internal policies and procedures.

Communication & Coordination

• Maintain distribution lists, organizational charts, and contact databases.
• Support internal communications and team updates.
• Serve as a primary point of contact for administrative inquiries.
• Coordinate cross-functional collaboration across internal and external stakeholders.

Vendor & Project Support

• Manage administrative aspects of vendor and partner relationships.
• Support onboarding of vendors and processing of related documentation.
• Participate in project teams and assist with special initiatives.
• Track deliverables, timelines, and key actions to ensure execution.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

Basic Qualifications

• Associates degree and 2 years of administrative experience
• OR
• 2 years in a technical school setting with hands‑on experience
• OR
• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

• 3-5+ years of experience supporting multiple leaders or large teams.
• Extensive experience managing complex calendars across time zones.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, SharePoint).
• Experience with expense systems, invoicing, and financial processes.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to operate in a fast‑paced, deadline‑driven environment.
• High level of discretion with confidential information.
• Proactive, solutions‑oriented mindset with strong problem‑solving capabilities.

Key Competencies

• Execution excellence: Prioritizes and delivers on multiple competing priorities.
• Stakeholder management: Builds strong working relationships across teams and levels.
• Attention to detail: Produces accurate, high‑quality outputs.
• Adaptability: Thrives in dynamic, evolving environments.
• Proactive mindset: Anticipates needs and identifies solutions ahead of time.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In Addition To The Base Salary, Amgen Offers a Total Rewards Plan, Based On Eligibility, Comprising Of Health And Welfare Plans For Staff And Eligible Dependents, Financial Plans With Opportunities To Save Towards Retirement Or Other Goals, Work/life Balance, And Career Development Opportunities That May Include

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales‑based incentive plan
• Stock‑based long‑term incentives
• Award‑winning time‑off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer. We make all employment decisions without regard to race, color, religion, sex or any other characteristic protected by applicable law.

We provide reasonable accommodations to applicants and employees with disabilities, consistent with legal requirements. Please contact us to request accommodation.