Administrative Coordinator

Amgen Inc. (IR); South San Francisco (CA); On-site; USD 80,000 - 108,000; Full time

Job summary

Amgen is seeking an Administrative Coordinator – DATA to provide complex administrative support to Associate VPs, Executive Directors, and staff across multiple sites, including San Francisco, Thousand Oaks, Boston, and remote locations. You’ll manage calendars, travel, meetings, and vendor processes while coordinating across cross-functional teams.

The role requires an associate degree with 2 years of experience or a high school diploma with 4 years of administrative experience, with a

Qualifications

• Associate’s degree and 2 years of administrative experience or high school diploma and 4 years of administrative experience
• Bachelor’s degree and 5+ years of experience in an administrative support role
• Amgen experience preferred

Responsibilities

• Provide complex administrative support to executives and teams
• Manage multiple priorities in a fast-paced environment
• Support meeting management, expenses, and administrative needs for DATA leaders
• Handle vendor onboarding, purchase orders, and accounts payable processing
• Assist with meeting planning, logistics, and staff events
• Assist with onboarding/offboarding activities
• Prepare routine reports using various software
• Coordinate communications across groups and media
• Manage complex calendars across time zones
• Coordinate travel arrangements and prepare expense reports

Skills

Organizational skills

Calendar management

Communication

Cross-functional collaboration

Education

Associate’s degree

High school diploma/GED

Bachelor’s degree

Amgen experience

Tools

Outlook

Word

Excel

PowerPoint

MS Teams

MyBuy

SAP

C3

Skype

Concur

Job description

Career Category Administrative Job Description

Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator – DATA

What you will do

Let’s do this. Let’s change the world. The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, working as part of a global administrative team supporting Associate VPs, Executive Directors, and other staff located in San Francisco, Thousand Oaks, Boston and other remote sites within Discovery Sciences, Advanced Technologies, & AI (DATA).

Key Responsibilities

• Participate as an active team member, working both independently and in cooperation with other team members, to complete projects and assignments in a timely manner
• Manage multiple priorities in a fast-paced, continually changing environment
• Provide site‑based support for meeting management, expenses, and other administrative needs of DATA leaders and teams
• Initiate and manage vendor/supplier onboarding and purchase orders, process accounts payable invoices / check requests through company systems (SAP, largely), and track payment of invoices as needed
• Assist with planning of meetings and other staff events, both internal and external, including scheduling, logistics (catering, tele/videoconferencing, agenda management, meeting minutes), execution; for staff events, assist in creating experiences that enhance staff engagement
• Assist with onboarding/offboarding activities for staff
• Prepare routine reports utilizing various software packages (i.e. staff detail reports, budget reports)
• Assist with communications across various groups and through different media (digital, email, spoken)
• Provide thoughtful, timely, detail‑oriented support/management for other projects, based upon need
• Managing complex calendars and scheduling meetings (Outlook) including across multiple time zones
• Making complex, individual and group travel arrangements, including ground transportation logistics, and preparing expense reports to meet the necessary deadlines

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a self-starter with these qualifications. Basic Qualifications: Associate’s degree and 2 years of administrative experience OR High school diploma / GED and 4 years of administrative experience Preferred Qualifications: Amgen Experience Bachelor’s Degree and 5+ years of experience in an administrative support role supporting large teams at different levels

Basic Qualifications

• Associate’s degree and 2 years of administrative experience OR High school diploma / GED and 4 years of administrative experience
• Bachelor’s Degree and 5+ years of experience in an administrative support role supporting large teams at different levels

Preferred Qualifications

• Amgen Experience
• Bachelor’s Degree and 5+ years of experience in an administrative support role supporting large teams at different levels
• Excellent organizational skills and ability to manage multiple calendars including coordination across multiple time zones
• Experienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)
• Outstanding written, verbal and presentation skills in communicating key business and critical information
• Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
• Helpful, can‑do attitude with a solution‑oriented approach
• Polite and personable ‘Team Player’
• Strategic thinker who likes to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast paced, deadline driven environment
• Discretion in dealing with propriety information
• Excellent travel and meeting planning skills
• Ability to prioritize projects of greater urgency and importance under pressure
• Calm under pressure
• Experience working in biopharma industry

What you can expect of us

From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies. In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Salary Range

Salary Range 79,714.70USD -107,849.30 USD

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Equal Opportunity Employer

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Amgen will consider for employment qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology. Amgen focuses on areas of high unmet medical need and leverages its biologics manufacturing expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world’s leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential. For more information, visit www.amgen.com and follow us on www.twitter.com/amgen