Administrative Coordinator — Research & Education Programs

Trustees of University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 30,000 - 47,000; Full time

Job summary

The University of Pennsylvania, a leading private research university in Philadelphia, seeks an Administrative Coordinator to provide broad administrative support to the Scientific Director of the Smilow Center for Precision Therapeutics, Co-Director and Program Manager of the Orphan Disease Center.

The role covers calendar and travel scheduling, grant administration, meeting preparation, event logistics, communications, and website updates, with potential fundraising duties and collaboration

Qualifications

• High School Grad/GE Degree with 5–7 years of related experience; Bachelor's degree preferred.
• Experience supporting senior leadership and program managers.
• Strong organizational and communication skills.

Responsibilities

• General administrative support - calendar and travel management, organizing meetings, grant administration tasks, database maintenance, meeting/report preparation, public point of contact, etc.
• Event support - planning/logistics for fundraising and community events, vendor/volunteer coordination, registration, fundraising tracking, post-event follow-up.
• Social media and communications - content creation/scheduling across platforms, community engagement, newsletters/e-blasts.
• Website management - updating news/events/research content, ensuring branding compliance, monitoring site performance.
• Perform additional duties as assigned.

Skills

Calendar management

Travel scheduling

Grant administration

Meeting coordination

Public point of contact

Education

High School Grad/GE Degree

5 to 7 years of experience or equivalent combination of education and experience

Bachelor's Degree preferred

Job description

The University of Pennsylvania, a leading private research university in Philadelphia, seeks an Administrative Coordinator to provide broad administrative support to the Scientific Director of the Smilow Center for Precision Therapeutics, Co-Director and Program Manager of the Orphan Disease Center.

The role covers calendar and travel scheduling, grant administration, meeting preparation, event logistics, communications, and website updates, with potential fundraising duties and collaboration