Administrative Coordinator - Project Management Office

Placements24; Willows (CA); On-site; USD 11,000 - 18,000; Full time

Benefits offered by this job

Competitive salary

Significant projects

Professional growth

Established company

Supportive team

Job summary

Placements24 is seeking an Administrative Coordinator to support the Project Management Office in Welkom. The role emphasizes meticulous document control, scheduling, and cross-functional coordination to ensure timely project execution.

You will work closely with project managers, engineers, and vendors, handling multi-tasking in a fast-paced environment while maintaining high standards of professionalism and accuracy.

Qualifications

• 3+ years in an administrative role, preferably with PM or construction exposure.
• Strong organizational and time management abilities with multitasking capability.
• Excellent written and verbal communication; attention to detail.
• Ability to work independently and collaboratively within a team.
• Proficient in Microsoft Office; familiarity with PM software is a plus.
• Based in Welkom or willing to relocate to Welkom.

Responsibilities

• Provide comprehensive administrative support to the PMO and project managers.
• Prepare, distribute, and track project documentation and correspondence.
• Manage project schedules, meetings, and minutes with precision.
• Maintain organized physical and electronic filing systems for critical information.
• Coordinate project logistics including site visits and travel arrangements.
• Track progress, assist with resource updates, and report milestones.
• Liaise with internal departments and external vendors to ensure smooth operations.
• Assist with invoice processing, expense tracking, and project-related budgeting.
• Ensure compliance with company policies and project documentation requirements.
• Support PMO with ad-hoc tasks as needed.

Skills

Time management

Organizational skills

Communication

Teamwork

Education

Administrative qualification

Tools

Microsoft Office

Job description

About the Role

Our client, a leading engineering and construction firm, is seeking a detail-oriented and proactive Administrative Coordinator to support their Project Management Office (PMO) in Welkom . This role is critical for ensuring the efficient execution of project administration, documentation, and communication workflows. The ideal candidate will possess exceptional organizational skills, a strong ability to multitask, and a keen eye for detail, ensuring all project-related administrative tasks are handled accurately and on time. You will work closely with project managers, engineers, and other stakeholders, facilitating the flow of information and supporting the project lifecycle from initiation to closure. This position offers a fantastic opportunity to gain exposure to large-scale engineering projects within a reputable organization. We are looking for an individual who is committed to high standards of professionalism and efficiency, contributing directly to the successful delivery of projects in the Welkom region. The role demands an individual capable of managing diverse administrative tasks in a fast-paced environment, supporting a busy PMO team.

Key Responsibilities

• Provide comprehensive administrative support to the Project Management Office (PMO) and project managers.
• Assist in the preparation, distribution, and tracking of project documentation, including reports, plans, and correspondence.
• Manage project schedules, meeting arrangements, and minutes of meetings with precision.
• Maintain organized project filing systems, both physical and electronic, ensuring easy access to critical information.
• Coordinate project-related logistics, including site visits, team travel, and event arrangements.
• Track project progress, assist with resource allocation updates, and report on administrative milestones.
• Liaise with internal departments and external vendors to ensure smooth project operations.
• Assist with invoice processing, expense tracking, and budget administration related to projects.
• Ensure compliance with company policies and project specific documentation requirements.
• Support the PMO team with ad-hoc administrative tasks as required.

Requirements

• Minimum of 3 years of experience in an administrative role, preferably within a project management or construction environment.
• Proven ability to coordinate administrative functions for projects.
• Excellent organizational and time management skills, with the capacity to handle multiple priorities effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software or methodologies is a significant advantage.
• Exceptional attention to detail and accuracy in documentation.
• Good written and verbal communication skills.
• Ability to work independently and collaboratively within a team setting.
• Must be based in or willing to relocate to Welkom .
• A relevant administrative qualification or certification is beneficial.

Benefits

• Competitive salary package reflecting your skills and experience.
• Opportunity to work on significant engineering and construction projects.
• Gain valuable experience within a dedicated Project Management Office.
• Supportive team environment and opportunities for professional growth.
• Be part of a well-established company with a strong presence in Welkom .
• Contribute directly to the successful delivery of complex projects.