Administrative Coordinator & Programs Support

Florida; Orlando (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

The Florida Department of Children and Families is seeking a STAFF ASSISTANT to perform a variety of office support tasks requiring independent judgment, data gathering, and report preparation. You will coordinate meetings, prepare correspondence, travel requests, and secure system access for staff as directed.

This role supports program administration, builds and maintains contact lists, tracks documents, and assists with HR actions, hiring packets, and evaluations.

Qualifications

• Knowledge of office procedures and practices; effective communication; methods of data collection; basic arithmetic.
• Ability to understand and apply applicable rules, regulations, policies and procedures; deal with the public in a tactful and courteous manner.
• Perform basic arithmetical calculations; work independently; utilize problem-solving techniques; plan, organize and coordinate work assignments; communicate effectively.

Responsibilities

• Schedules and coordinates meetings for the Program Administrator.
• Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination.
• Prepares, and submits travel requests and reimbursements. Prepares and submits required security forms to obtain systems access for staff.
• Coordinates teleworking and network installations for the administration.
• Maintains contact lists, appropriate filing or tracking systems, and performs general copying and mail distribution tasks.
• Assists in tracking and managing equipment contracts, completes change orders, maintains meter readings, and inventory of equipment and supplies.
• Prepares and processes purchase requisitions and invoices through FL AIR and MFMP.
• Assists with the safety coordination and emergency operations planning according to the Emergency Operations Plan.
• Prepares and processes human resource actions; assists with hiring and performance evaluations; maintains employee files.
• Develops and maintains tracking systems and prepares reports for the Program Administrator’s review.
• Handles customer complaints and referrals; notifies management as appropriate.
• Participates in required training, meetings and conferences, and other duties as assigned.

Skills

Office procedures

Effective communication

Data collection

Basic arithmetic

Work independently

Problem-solving

Plan and organize

Teamwork

Job description

The Florida Department of Children and Families is seeking a STAFF ASSISTANT to perform a variety of office support tasks requiring independent judgment, data gathering, and report preparation. You will coordinate meetings, prepare correspondence, travel requests, and secure system access for staff as directed.

This role supports program administration, builds and maintains contact lists, tracks documents, and assists with HR actions, hiring packets, and evaluations.