Administrative Coordinator or Senior

Intermountain Health; Nevada (IA); On-site; USD 31,000 - 47,000; Full time

Job summary

Intermountain Health in Las Vegas, NV, is seeking an Administrative Coordinator to support a designated leader with time-sensitive, confidential tasks, calendar and data coordination, and travel management. This temporary role lasts about three months and demands strong organizational skills.

The position involves liaison work with internal and external stakeholders, remote meeting support, and assistance with department operations to relieve leaders and support local facility needs.

Qualifications

• Demonstrated organizational skills and attention to detail.
• Experience managing schedules, correspondence, remote and in-person meetings.
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar.
• Demonstrated experience supporting a director, multiple managers or functional area in an office setting.
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail.
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings

Responsibilities

• Coordinate task tracking and data organization for designated leader(s).
• Manage calendars, travel/expense reports, and meeting logistics.
• Assist with department day-to-day operations and local facility needs.
• Provide remote meeting support and facilitate presentations as needed.

Skills

Department Management

Calendar Management

Schedule Management

Travel and Expense Management

Scheduling

Meeting Management

Organizing

Answering Telephones

People Management

Office Administration

Organizing

Job description

Job Description

The Administrative Coordinator is responsible for the coordination of various administrative functions for a designated area or leader(s) in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs. This is a temporary position expected to last approximately three (3) months. Employment in this role is intended for a limited duration and is not a permanent position.

Essential Functions

The Administrative Coordinator works closely with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders. Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives. Work is generally focused within a department or local service line. The Administrative Coordinator provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.

Skills

• Department Management
• Calendar Management
• Schedule Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

Required Qualifications

• Demonstrated organizational skills and attention to detail
• Demonstrated experience managing schedules, correspondence, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar
• Demonstrated experience supporting a director, multiple managers or functional area in an office setting
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings

Preferred Qualifications

• Experience in an office setting supporting a leader or department
• Experience working in a healthcare setting
• Experience with spreadsheets and presentation software
• Customer service experience
• Travel/expense management

Physical Requirements

Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location

Nevada Central Office
Work City: Las Vegas
Work State: Nevada
Scheduled Weekly Hours: 40

Schedule and Compensation

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$22.39 - $34.06

Administrative Coordinator Senior pay range 24.60 - 37.46

Benefits

We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

Equal Opportunity Employer

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.