Facilities Administrative Coordinator

Intermountain Health; Billings (MT); On-site; USD 33,000 - 51,000; Full time

Job summary

Intermountain Health seeks a Facility Coordinator I to support daily facility operations, onboarding, and administrative processes at our care-site level in Billings, MT. Reporting to the Facility Manager, you will help with office functions, scheduling, and documentation while coordinating staff training and onboarding procedures.

The role emphasizes dependability, effective communication, and multi-tasking in a dynamic healthcare environment.

Qualifications

• Associate’s degree or demonstrated experience in Facility Management and/or Administrative Support.

Responsibilities

• Provides day-to-day administrative support in office and facility operations.
• Manages office functions including supply orders, scheduling, and documentation.
• Organizes onboarding procedures for new employees, ensuring compliance with organizational standards.
• Coordinates staff training schedules and assists in tracking completion and documentation.
• Serves as a liaison between facility staff and leadership for administrative matters.
• Supports Manager or Facility Coordinator with special projects and facility initiatives as needed.

Skills

Office management

Onboarding

Staff training

Communication

Administration

Tech literacy

Collaboration

Dependability

Multi-tasking

Education

Associate’s degree or experience in Facility Management/Administrative Support

Tools

MS Office

Job description

Job Description

The Facility Coordinator I is responsible for supporting the operational and administrative functions of facility management at a care site level. Reporting to a Facility Manager, this role provides essential support in office management, employee onboarding, staff training, and work coordination.

The Facility Coordinator I is a dependable partner in ensuring facility operations run smoothly and efficiently.

Schedule: Monday- Friday 7am to 330pm

Essential Functions

• Provides day-to-day administrative support in office and facility operations.
• Manages office functions including supply orders, scheduling, and documentation.
• Organizes and maintains onboarding procedures for new employees, ensuring compliance with organizational standards.
• Coordinates staff training schedules and assists in tracking completion and documentation.
• Serves as a liaison between facility staff and leadership for administrative matters.
• Supports Manager or Facility Coordinator with special projects and facility initiatives as needed.
• Organization
• Communication (verbal and written)
• Administrative processes/office operations
• Onboarding and training of others
• Technology
• Collaboration
• Dependability
• Multi-tasking in a dynamic work environment

Minimum Qualifications

• Associate’s degree or demonstrated experience in Facility Management and/or Administrative Support

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location

Intermountain Health St Vincent Regional Hospital

Billings

Montana

Scheduled Weekly Hours

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$24.10 - $36.68

We care about your well‑being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence (\"AI\") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI‑enhanced recruitment process.

All positions subject to close without notice.